MEDIA 2007 (2007-2013) 

CALL FOR PROPOSALS EACEA 20/2009

APPLICATION FORMS

Support for the development of 
single projects 
(animation, creative documentary 
and drama)

To complete the application forms you must refer to the document "Call for Proposals – Guidelines on support for the development of Single Projects" downloadable from the website:  http://ec.europa.eu/media

Application forms must be sent to the following address :
Education, Audiovisual & Culture EXECUTIVE AGENCY
Mr Constantin Daskalakis 
BOUR 3/29
Av. du Bourget 1
B-1140 Brussels

Envelopes must be clearly marked :
"MEDIA PROGRAMME - DEVELOPMENT CALL N° 20/09"
Company Name
Country
Category (animation,  creative documentary, drama)

TABLE OF CONTENTS - CHECKLIST

FORMS A to G
Form A :  Acknowledgement of receipt of the project submitted 
Form B :  Declaration on the applicant's honour 
Form C :  Legal status of the applicant company 
 Annex C Extract from official national registration office and proof of VAT registration
Form D :  Financial status of the applicant company….                               
 Annex D-II Annual accounts (balance sheet, profit and loss accounts)
Form E :  Experience of the applicant company……………………………………..…
 Annex E1 Evidence of distribution (dated at the earliest 01/01/07)
 Annexe E2 Evidence of the status as delegate producer and/or major producer or of personal credit
 Annex E3 One DVD copy of the previous work
Form F :  Ownership of rights……….………………………………………….….…...
 Annex F1 Option agreement or contract transferring the rights 
Form G:  Award Criteria: Automatic points…….……….……......................................15
 Annex G1 If applicable, evidence that the project supported by MEDIA Development is completed and/or certificate of participation in a MEDIA training activity

FORMS 1 to 5
Form 1 :  Information concerning the applicant company
 Annex to form 1: 
- Presentation of the applicant company and of the members of the production team who will be working directly on the development of the submitted project
- List of current productions and works produced to date by the applicant company and/or the producer whose experience is referred to in form E2
Form 2 :  Project description
Annex to form 2: 
- Note of artistic intent
- Synopsis of the project (in English)
- Treatment
- CVs of key members of the creative team 
- Visual material (optional)
- Description of the substantial changes made to the original application (only in case of resubmission)
Form 3 :  Description of the development strategy
 Annex to form 3: Note of intent of the producer (optional)
Form 4 : Requested amount, Estimated Detailed Development Budget and Sources of Finance	
	 Annex to form 4: Contracts or letters of confirmation concerning the sources of finance 
Form 5 :  Description of the financing and distribution strategy
  Annex to form 5: Letters of interest for co-development/co-production/ pre-sale/distribution and/or respective agreements

Application Forms A - G

INSTRUCTIONS

-	forms A to G must be completed, printed out and sent in 1 copy along with the requested annexes

-	the annexes must be enclosed following the appropriate forms

-	forms A to G will be evaluated according to compliance with the eligibility criteria. do not send your application unless it is complete (incomplete applications will not be considered)
 
-	forms A to G + annexes must be joined in such a manner that the pages are detachable to allow their possible reproduction

Form A :

Acknowledgement of receipt of the project submitted

company name :  
to the attention of mr/ms :  
applicant company Address
street + n° :  
postcode + town/city :  
                      country :  

Section to be completed by the applicant company

Title of project submitted :
	
Drama                                  	Animation    	
        Creative Documentary       		
Delivery platform:
TV                      Cinema                Other :………….. …………. 	
MEDIA contribution requested:                                          €	
Language used to complete the application forms: 
EN              ……………… 
Language in which the treatment is provided (see Form 2): 
EN              ……………… 	
Is the project being resubmitted?            YES              NO  	

Date                        Signature of the authorised signatory                  Company stamp

Section for Agency use only

			Brussels, 			
We acknowledge receipt of your application, which has been given the following reference number:

0920DE01

Please mention this reference number in all correspondence with the Agency.

Yours faithfully,

Constantin Daskalakis
Head of Unit 

Form B :

Declaration on the applicant's honour

I the undersigned……….…….…………………..declare that I am the authorised signatory for the applicant company and guarantee on my honour that:

CONCERNING THE APPLICANT COMPANY

•	the information contained in the application forms and annexes is complete and correct, according to the terms defined in the Guidelines for this Call for Proposals,
•	the applicant company is an independent European production company according to the definition provided in the Guidelines of this Call for Proposals and has been legally constituted for at least 12 months,
•	the applicant company has complied with all its contractual obligations signed with the Commission under the MEDIA I, MEDIA II, MEDIA PLUS and MEDIA 2007 programmes,
•	the applicant company is not in any of the situations entailing exclusion as referred to in section 6 of the Guidelines for this Call for Proposals,
•	the applicant company is not subject to an open Slate Funding/Slate Funding 2nd stage agreement,
•	the applicant company has sent only one submission in the framework of this Call for Proposals (if you make a submission for the first deadline of 27/11/2009, you cannot make a submission to the second deadline of 12/04/2009).

CONCERNING THE PROJECT
•	the proposed project does not infringe the rights of a third party,
•	the proposed project is not already fully scripted and finalised and production will not start before signature of the agreement by the Agency,
•	the proposed project did not benefit from a MEDIA development support or from any other Community funding.

IN CASE OF SELECTION
•	should the sources of finance (Form 4.7) for the project not be confirmed, the applicant company undertakes to guarantee financial cover for the project,
•	the applicant company accepts that the name and address, the subject of the financial support, the amount awarded and the rate of funding will be published by the Agency.

Signature: …………………….....		Date:			

								Done at (state location):

Form C :

legal status of the applicant company
I.	Legal Identification Form: 

PLEASE REPLACE THIS PAGE BY USING THE APPROPRIATE FORM FOR THE LEGAL STRUCTURE OF THE APPLICANT COMPANY IN THE COUNTRY IN WHICH IT IS ESTABLISHED. THE FORMS ARE AVAILABLE ON:  http://ec.europa.eu/budget/execution/legal_entities_en.htm

II. Authorised Signatory

statutory legal representative and position in the company		
authorised signatory and position in the company (if different from above)		

III. Contact person for the application

contact person and position in the company		
Tel (mobile)		
e-mail		
website		

IV. Address for Correspondence (if different from the official address)

street/ town/post code/country		
Tel (office)		
Fax		

V. Shareholding
Name of shareholders	Nationality	Percentage	

			

is the company an independent production company?	
Audiovisual production activity is mentioned as object in the extract from the company's registration and/or memorandum of association: YES  NO   In this case your application will not be considered.	
A broadcasting company does not hold more than 25% in the applicant company (50% if several broadcasters are involved):                 YES  NO   In this case your application will not be considered.	
Over a period of three years, the applicant company does not achieve more than 90% of its turnover with the same broadcasting company:      YES  NO   In this case your application will not be considered.	
the applicant company has been registered for at least 12 months ?	
YES                 NO   In this case your application will not be considered.	

Signature of the authorised signatory: …………………….........

Date:			Done at:

supporting documents must be enclosed at the end of this form	
Annex C of the application : 
- Official gazette/Recent extract from the official national company registration office (see table of equivalence available on website http://ec.europa.eu/information_society/media/producer/develop/docs/explanatory_note.pdf) and proof of VAT if applicable	

Form D :

financial status of the applicant company
I.	Financial Identification (http://ec.europa.eu/budget/execution/ftiers_en.htm):

ACCOUNT NAME(1)

ADDRESS

TOWN/CITY
COUNTRY	ACCOUNT NAME		

			

			

			

			

		POSTCODE	

		

		

			
CONTACT			
TELEPHONE		FAX			
E - MAIL			

	BANK		
BANK NAME			
			
BRANCH ADDRESS			
			
TOWN/CITY		POSTCODE			
COUNTRY			
ACCOUNT NUMBER			
IBAN(2)			

BANK STAMP + SIGNATURE OF BANK REPRESENTATIVE (Both Obligatory) (3):
	DATE + SIGNATURE ACCOUNT HOLDER :

(Obligatory)

Date	

(1) The name or title under which the account has been opened and not the name of the authorized agent
(2) If the IBAN Code (International Bank account number) is applied in the country where your bank is situated
(3) It is preferable to attach a copy of recent bank statement, in which event the stamp of the bank and the signature of the bank's representative are not required. The signature of the account-holder is obligatory in all cases.

II. If the requested amount exceeds 25,000 €, please provide the following:
a) To be filled in by all applicants
Applicant certifies that the following document is enclosed with the application:

 Complete annual accounts for 2 years (commercial companies) or 1 year (non profit companies) {balance sheet, profit and loss accounts and, if available, all relevant annexes} of the applicant company.

Please specify whether the annual accounts are approved by:
 Board 				 General Assembly		
 Other (please specify)……………………………………………………………………
Date:…………………………………Signed by:……………………....………………….
Position:……………………………………………………………………………………

Certified by:
 Approved by an approved auditor external to the company in compliance with the Directive 2006/43/EC of the European Parliament and the Council of 17 May 2006 on statutory audits of annual accounts and consolidated accounts
Name of the external auditor: …………………………………………………

The Applicant company must provide the following figures, based on the 2 last fiscal years the most recent complete certified accounts enclosed with this application:

					Fiscal Year(s): …………………………

					Currency:				

b) To be filled in if the applicant is a profit/commercial company: 
						LAST available fiscal year (N) : …………..

Attention: ONLY the three first lines must be filled in for 3 years as far as the information is available
	N	N-1	N-2	
Profit or loss financial year after tax 				
Depreciations 				
Dividends 				
							
Equity 		
Total balance sheet 		
Currents assets 		
Current liabilities 		
Total costs from the Profit & Loss account		

Signature of the Applicant company’s authorised signatory

Date :									Done at :

c) To be filled in if the applicant is a NON profit company: 

						FISCAL YEAR : …………………………..

I – BALANCE SHEET 
Assets				Liabilities			
Formation expenses:		Capital and reserves:			
						
Total assets:				Capital and reserves + creditors:
				(=)				

II – PROFIT AND LOSS ACCOUNT 

Turnover :								

Depreciation (recognised as operating expenses):  				

Operating profit or loss:							

Total costs:								
(operating costs + financial charges + extraordinary charges + taxation charges)

Profit or loss for the financial year after tax:					 

Name of the Applicant company’s authorised signatory:

Date and signature: ………………………………………....

III.	If the requested amount is equal to or under 25 000 €, please complete the following:

I the undersigned……….…….………………….., as the authorised signatory of the applicant company, guarantee on my honour that in the event MEDIA support is granted, the applicant company has stable and sufficient sources of funding to maintain its activity throughout the lifetime of the project.

Signature:………………………………………………………………	

Date								Done at:

supporting documents must be enclosed at the end of this form
	
Annex D-II 1 to the application : 
-	Complete and certified annual accounts for the 2 years (commercial companies) or 1 year (non profit companies) (balance sheet, profit and loss account and, if available, all relevant annexes).	

Form E :

Experience of the applicant company

Companies submitting an application must have produced a work and prove: 
- they were the sole production company; or
- they were, in the case of a co-production with another production company, the major co-producer in the financing plan or the delegate producer; or
- that their Chief Executive or one of their shareholders (individual person) has a personal credit on the work as producer or delegate producer.
A previous work produced by a company other than the applicant company may be accepted, if the applicant company can show that its Chief Executive, one of its shareholders (individual person) or one of the producers it employs (this producer must have been a fulltime employee of the applicant company for at least twelve months on the date of submission and proof of payments related to this period must be provided), has a personal credit in the role of producer, delegate producer or executive producer. Only official credits that appear in the onscreen credits are accepted as proof of personal credits. Declarations of third parties will not be taken into account.
The applicant company must also show that the work has been distributed during the period between 1 January 2007 and the date of submission of its application. 
Only the following proofs will be accepted: theatrical distribution agreement; broadcasting agreement/coproduction agreement with a tv broadcaster; sales agent agreement; international sales report; DVD publishing contract or on-line distribution agreement; proof of cinema release exploitation (screening programme clearly showing the source and date); box-office results mentioning the exhibition period; proof of broadcast: tv programme clearly showing the source and date; tv rating. 
Only when animation shorts can be accepted (in case of submission of an animation project): proof of the exhibition at festivals.

Type of experience :	
Work produced by the applicant company                  In this case, please complete point 1.
Work produced by the applicant company's producer  In this case, please complete
                                                                                                                     point 2.             

1. The reference work, distributed during the period between 1 January 2007 and the date of submission, has been produced by the applicant company

Title of the work		
Category of the work		
Duration of the work (in minutes)		
Year of completion of the production		
Production Budget		
Financing plan (name of partners and %)	
	
Evidence demonstrating the status of delegate producer and/or major production company and/or personal credit		
Evidence document of distribution and date (NB! The date must be after 01/01/07)	 Theatrical distribution agreement
 Broadcasting agreement/Co-production agreement with a TV broadcaster
 Sales agent agreement or sales report
 DVD publishing contract or on-line distribution agreement
  Proof of cinema release exploitation or broadcast
Only when animation shorts can be accepted : 
 Proof of exhibition at festivals
Date (please specify):…………….	
Name and nationality of the distributor		

2. The reference work, distributed during the period between 1 January 2007 and the date of submission, has been produced by a company other than the applicant company but the applicant company can show that its Chief Executive, one of its shareholders (individual person) or one of the producers it employs, has a personal credit in the role of producer, delegate producer or executive producer. This producer must have been fulltime employed by the company for at least 12 months.

Name of the producer within the applicant company		
Position in the applicant company	 Shareholder, CEO, Managing Director
  Producer fulltime employed by the applicant company for at least 12 months
In this case proof of payments related to this period must be provided.	

Title of the work		
Category of the work		
Duration of the work (in minutes)		
Year of completion of the work		
Personal credit in the previous work	 Producer
 Delegate producer
 Executive producer	
Evidence of previous on screen credit	 DVD attached
 Other (please specify)
	
Evidence document of distribution and date (NB! The date must be after 01/01/07)	 Theatrical distribution agreement
 Broadcasting agreement/Co-production agreement with a TV broadcaster
 Sales agent agreement or sales report
 DVD publishing contract or on-line distribution agreement
  Proof of cinema release exploitation or broadcast
Only when animation shorts can be accepted : 
 Proof of exhibition at festivals
Date (please specify):…………….	
Name and nationality of the distributor		

3. If the reference work mentioned in point 1 or 2 belongs to the category “creative documentary”, please explain the creative nature of the documentary and provide supporting evidence (author’s statement of intent, press article, video, etc.). 

	

supporting documents must be enclosed at the end of this form	

Annex E 1 to the application : 
- Document showing that the previous work has been distributed during the period 
between 1 January 2007 and the date of submission. The date taken into account in 
verifying that distribution has taken place during the reference period is the date on 
which the distribution contract was signed or the date the distribution took place.
- If the reference work is a creative documentary: supporting evidence (author's statement of intent, press article, etc)

Annex E 2  to the application :
- Where the previous work has been produced by the applicant company: evidence of its status as delegate producer and/or major producer or evidence that its Chief Executive or one of its shareholders has a personal credit of producer or delegate producer (certified financing plan, co-production agreement, list of official credits etc).  
OR
- Where the previous work has been produced by a company other than the applicant company: 
* evidence of the position of the producer, if his experience is required, within the applicant company as Chief Executive (if not mentioned in the extract of company's registration provided in Annex C) or as shareholder (!individual person) of the applicant company (memorandum of association or equivalent) or fulltime employee standing as producer for at least twelve months (in this case a proof of payments related to this period must be provided)
* evidence of its on-screen personal credit in the role of producer, delegate producer or executive producer

Annex E 3  to the application :
- 1 DVD copy of the previous work and/or the proof of official delivery by the laboratory of the answer print (for cinema films), respectively of the master copy to the broadcaster (for works intended for television)	

Form F :

Ownership of Rights

Is the project :	
An original work          An adaptation  
                                                                                In this case, please provide agreements for the existing 
                                                                                work AS WELL AS the adaptation's project	
										                                1. The applicant company must show, no later than on the date of submission, that it holds the majority of the rights relating to the project for which support is being sought. It is required to provide a contract covering: concept, subject, treatment, script or literary bible. This contract must be duly signed and dated by the author(s). 
Name of author(s) of concept, subject, treatment, script or literary bible 	
	
The applicant company holds the majority of the rights by holding :	
 an option agreement between the author(s) and the applicant company for an adequate duration to cover the whole development schedule and clearly setting out the conditions for exercising the option         
 a contract transferring the rights from the author(s) to the applicant company
 a unilateral declaration of the transfer of rights to the applicant company where the author is the producer, shareholder or employee of the company	                         
 a co-production or co-development agreement duly dated and signed by the parties involved and clearly showing that the applicant company holds the majority of the rights at the date of the application. 	
Duration of ownership of rights or option 	
From (dd/mm/yy) to (dd/mm/yy) 	
Date of signature of the agreement	
Dd/mm/yy	
                                                                                                                                             2. If the project is an adaptation of an existing work (novel, biography etc.), the applicant company must ALSO show that it holds the majority of the rights relating to the rights of adaptation to this work.

Name of author(s) of the existing work (novel, biography etc)	
	
Is the existing work in the public domain? 	
YES         NO     In this case the relevant agreement has to be provided 
                                                             (e.g. agreement signed with the publisher)	
The applicant company holds the majority of the rights by holding :	
 an option agreement between the author and the applicant company for an adequate duration to cover the whole development schedule and clearly setting out the conditions for exercising the option                 
 a contract transferring the rights from the author to the applicant company
 a unilateral declaration of the transfer of rights to the applicant company where the author is the producer, shareholder or employee of the company	                         
 a co-production or co-development agreement duly dated and signed by the parties involved and clearly showing that the applicant company holds the majority of the rights at the date of the application. 	
Duration of ownership of rights or option 	
From (dd/mm/yy) to (dd/mm/yy) 	
Date of signature of the agreement	
Dd/mm/yy	

3. In the event of a chain of title, please summarise the different stages of transfer of rights from the author to the applicant company, giving details of the parties involved.

	

Supporting documents must be submitted at the end of this form and must be duly dated and signed	
Annex F1 to the application: 
In case of original work
–	-  Option agreement concerning the transfer of rights                                                        OR                                                                                                                                        - Contract transferring the rights from the author to the applicant company                            OR                                                                                                                                        - Unilateral declaration of the transfer of rights to the applicant company where the author is the producer, shareholder or employee of the company                                        OR                                                                                                                                          - A co-production or co-development agreement clearly showing that the applicant company holds the majority of the rights at the date of the application. 
–	In case of adaptation                                                                                                          - Option agreement or contract transferring the rights concerning the adaptation rights (with the author or the holder of the rights to the existing work)                                 AND                                                                                                                                      - Option agreement concerning the transfer of rights or contract transferring the rights from the author of the artistic material (concept, subject, treatment, script) to the applicant company.                                                                                      
- Co-development/co-production agreements if applicable

Form G :

Award criteria: Automatic Points

To be completed only if applicable

Has the applicant company completed the production of a work for which it received support from MEDIA Plus Development or MEDIA 2007 Development (1 point) ?

YES   In this case proof of completion must be provided                                    NO     

Please provide the work title:……………………………………………

Has the submitted project been the subject of training supported by the MEDIA Programme (2 points) ? 

YES    In this case evidence must be provided                                             NO 

Specify which training has been followed, which member(s) of the company or of the creative team participated in the training and also the start and end dates of the training : ………………………………………………………………………………….

Suppporting documents must be submitted at the end of this form	
Annex G1 to the application
-	If applicable, evidence that the project supported by MEDIA Development is completed 
-	If applicable, certificate of participation in a MEDIA training activity clearly mentioning the title of the project which has been the subject of training	

Forms 1 to 5

INSTRUCTIONS

forms 1 to 5 must be completed, printed out and sent in 3 copies (1 unbound and 2 bound).

the annexes must be enclosed following the appropriate forms.

forms 1 to 5 will be evaluated in terms of the award criteria by independent experts.

Form 1 :

information concerning the applicant company

company name	

Date of creation	

chief executive/managing director of the applicant company	

head of development/contact person	

Suppporting documents must be submitted at the end of this form

Annex to form 1 to the application

-	Presentation of the applicant company and of the members of the production team who will be working directly on the development of the submitted project

-	List of the current projects and works produced to date by the applicant company and/or the producer whose experience is referred to with regard to access to the MEDIA programme (see form E2). The following information must be stated: title, director, category, year of production, production budget in €, co-producers and their nationality, broadcaster/distributor/sales agent, distribution/broadcast territories, selection at festivals and prizes. 

Form 2 :

Project Description

Drama                                   
Please specify the genre (comedy, drama, thriller etc.) :	
Creative documentary        
	
Animation                            
Please specify the techniques which will be used:	
Title of project :
	
Original work :    
	Adaptation :    	
In case of adaptation, title and author of the original work:
	
Total duration of the project in ' (in case of a series, please specify number and length of episodes):
	Treatment/script language and production language:
	
Delivery platform:
TV                      Cinema                Other :…… …………. 	
Shooting format (35 mm, video…):
	
Summary of the project in English (maximum 3 lines):

Author(s)/scriptwriter(s):		
Director :		
Other members of the creative team (script-editor, director of photography, graphic artist etc.). Please specify name and role.

		

		
		
Requested Amount:	
	
Total Development Budget in €:
		
Total production cost in  €:
		
European countries intended for possible co-production:

Suppporting documents must be submitted at the end of this form	
Annex to form 2 of the application

- Note of artistic intent

- Synopsis of the project (in English)

- A treatment according to the submitted project:
   Drama : a treatment of at least 10 pages + minimum one dialogue scene
   Creative documentary : a treatment of at least 2 pages, comprising a description of the
   subject, the narrative structure, the visual approach and the creative nature.
   Animation : literary bible or treatment including the description of the subject, the
   narrative structure, the characters and the visual approach + an extract from the     
   storyboard and/or a sample of the artistic work of the project in colour (drawings 
   and/or model sheets of main characters, backgrounds, etc.).

- CVs of key members of the creative team specifying their role as author, script-editor, 
  director, director of photography etc.

- Optional supporting documents: visual material (shorts, previous works, promo-reel) 
   considered useful for the evaluation of the submitted project (in 3 copies) 

- In case of resubmission, a description of the substantial changes made to the
  original application since its last submission

Form 3 :

Description of the development strategy

Describe the stage at which the project is submitted and identify its needs in terms of development

	

Describe the envisaged activities during the development of the project as well as the development schedule until the start of production (including : scriptwriting, script editing, research work, choice of the director, casting, locations, scheduled start of filming etc.).

	

Suppporting documents must be submitted at the end of this form	

Annex to form 3 of the application
- Optional supporting document: Note of intent of the producer

Form 4 :

Requested amount , Estimated Development Budget and sources of finance

1. Amount of support requested from MEDIA Development
The minimum grant is €10,000. The maximum grant is €60,000 except for feature-length animations intended for theatrical release, for which the maximum is €80,000. This amount cannot exceed 50% of the estimated development budget except when the project presents an interest in promoting European cultural diversity (in this case project can benefit from support up to a maximum of 60% of the development budget). This must be justified in point 6.

Requested amount	
                           €	

2. Establishment of the detailed estimated development budget
Requests for grants must contain a detailed provisional budget in which all items must be given in Euros and must be eligible costs. Companies based in countries which are not part of the "Eurozone" must use the conversion rate published in the Official Journal of the European Communities on the date of submission of their application. This rate can be consulted on the following website: http://ec.europa.eu/budget/inforeuro/.
Costs must be incurred by the beneficiary itself and must correspond to effective costs that can be supported by invoices. VAT cannot be included unless the beneficiary can show they are unable to recover it. All costs exceeding €10,000 must be detailed.
Estimated development budget	
                           €	

3. Period of eligibility of costs
The period of eligibility of costs will start from the date of the submission of the application and ends no later than 30/06/2012 for requests for support submitted by the 27/11/2009 included and no later than 30/11/2012 for those requests submitted by the 12/04/2010. If the project enters into production before the aforementioned dates, the period of eligibility of costs ends on the date of entry into production of the project. However, the acquisition of author rights is eligible retroactively for a period of 12 months preceding the date of submission of the application. 
With the exception of the acquisition of rights, all costs incurred before the date of the submission of the application will be considered ineligible.

The selection of a particular applicant does not signify agreement to the level of financial support requested. If the eligible costs actually incurred by the beneficiary during the action are lower than anticipated in the provisional budget annexed to the agreement between the Agency and the beneficiary, the Agency will apply its rate of funding to the actual costs, and the beneficiary will, where applicable, be required to repay any excess amounts already transferred by the Agency under the pre-financing payment. 

4. Explanatory note on the budget

The estimated budget as well as the final report has to be presented in exactly the same way and structured as follows:

	1.	Heading (level to verify the transfers allowed)
	1.1.	Sub-heading (expense category)
	1.1.1.	Item (expense level)
1.1.1.1.Sub-item (detail of expense level)

To avoid rejection of expenses when submitting the final report, rules described below must be respected when carrying out the action:

1. Heading
The number of headings cannot be changed after the signature of the contract, even through an amendment. 

1.1. Sub-heading
Additional sub-headings can be added through a prior amendment to the initial eligible estimated budget. 

1.1.1. Item
Additional Items can be added through a simple prior written approval by the Agency. 

1.1.1.1. Sub-item
Additional sub-items can be added by the Beneficiary without prior Agency approval as far as the sum of the new sub-items is not superior to the total of the existing specific sub-items, already mentioned in the eligible estimated budget. 

•	As specified in the agreement art II.14.1, to be considered as eligible costs of the action, costs must be provided for in the estimated budget. To satisfy this requirement, sub-heading level will be considered.   
•	Should the transfers between headings exceed the limit of 10% specified in art I.3.4, the provisions of art II.13.3 apply and prior amendment has to be requested by the beneficiary providing a modified estimated budget. It is to be noted that the total of the estimated budget cannot be changed.   

5. Detailed Estimated Development Budget
This section of the application should be replaced by the Excel version which is available on website: http://ec.europa.eu/media. In the Excel version an automatic conversion for applicants from countries outside the euro zone is also available.

	PARTIE A: EXPENDITURE DETAILED BUDGET	Unit Cost or rate	Quantity h/d/w	Total €	
	
1- RIGHTS  (including social security/fringes)	
	
1.1. Rights acquisition
1.1.1.	Subject
        1.1.1.1. Option agreement concerning the transfer of rights to the existing 
        work (novel, biography etc.)
        1.1.1.2. Rights acquisition concerning the transfer of rights to the existing 
        work (novel, biography etc.)
        1.1.1.3. Option agreement concerning the transfer of rights to the original 
        work (concept, subject, treatment, script)
        1.1.1.4. Rights acquisition concerning the transfer of rights to the original 
        work (concept, subject, treatment, script)
1.1.2.	Adaptation and script dialogues
1.1.2.1. Writer of adaptation
1.1.2.2. Dialogue writer
     1.1.2.3. Script writing consultant
1.1.3.	Other rights
     1.1.3.1. Director (specify the function for the development)
1.1.3.2. Archive material
1.1.3.3. Photographs and documents
     1.1.3.4. Sound recordings
     1.1.3.5. Other (specify) 
1.1.4.	Agents
1.1.5.	SpecialisedConsultants
    Specify number and function for the development

1.2. Translation
Specify the languages and function for the development	

	

	

	
	
Sub-total 1:	

2- DEVELOPMENT DEPARTMENT SALARIES (including social security/fringes)	
	
2.1. Production
2.1.1. Head of development

2.2. Production of a video treatment/pilot
    2.2.1. For Drama / Creative Documentary
       2.2.1.1. Director
       2.2.1.2. Director of photography
       2.2.1.3. Other (specify)
    2.2.2. For Animation
       2.2.2.1. Director
       2.2.2.2. Assistants
       2.2.2.3. Graphic designers and Illustrators (including 3D professionals)
       2.2.2.4. Additional temporary personnel (list responsability and activity)

2.3. Production staff
2.3.1. Production manager
2.3.2. Assistant to development
2.3.3. Secretary
2.3.4. Other (specify)	

	

	
Sub-total 2:	

3- OTHERCOSTS

3.1. Travel, hotel and living expenses
    3.1.1. Authors
       3.1.1.1. Travel
       3.1.1.2. Hotel
       3.1.1.3. Meals
       3.1.1.4. Communication expenses (tel, fax, e-mail…)
       3.1.1.5. Miscellaneous (parking, visas, taxis…)
    3.1.2. Head of Development and/or other Personnel (specify)
       3.1.2.1. Travel
       3.1.2.2. Hotel
       3.1.2.3. Meals
       3.1.2.4. Communication expenses (tel, fax, e-mail…)
       3.1.2.5. Miscellaneous (parking, visas, taxis…)

3.2. Equipment
    3.2.1. Locations Scouting
3.2.1.1. Equipment rental (specify)
3.2.1.2. Consumables (pictures, audio…)
3.2.1.3. Other (specify)
    3.2.2. Production of a video treatment for Drama/Creative Documentary
3.2.2.1. Equipment rental (specify)
3.2.2.2. Consumables (pictures, audio…)
3.2.2.3. Other (specify)
    3.2.3. Production of the pilot for Animation
3.2.3.1. Research (including 3D models) (specify)
3.2.3.2. Storyboard
3.2.3.3. Lay-out
3.2.3.4. Animation
3.2.3.5. Ink and paint
3.2.3.6. Video post-production (editing, mixing, compositing…)
3.2.3.7. Sound post-production (music, sound effects, dialogue…)
3.2.3.8. Studio rental
3.2.3.9. Material rental
3.2.3.10. Photo, Audio, Video consumables
3.2.3.11. Other (specify)

3.3. Miscellaneous
   3.3.1. Insurance and Financial costs
3.3.1.1. Insurance
3.3.1.2. Legal consultant
3.3.1.3. Legal registration
3.3.1.4. Accounting Fees

   3.3.2. Project presentation and Marketing

	

	

	
	
Sub-total 3:	
	
	Total Headings 1 to 3 

	Overhead Allowance
Max 7% of the total of headings 1 to 3

	

	

TOTAL

Signature of company's authorised signatory
		
Date :									Done at :

6. Cultural Diversity

Projects presenting an interest in promoting European cultural diversity are those which bring together different cultural identities national and/or regional within a framework of inter-cultural dialogue among at least two European countries. The project must be centred on the cultural specifics of the countries involved and highlight the values held by their populations. If you consider that the submitted project presents an interest in this perspective, please justify the reasons below (NB! Those projects can, as an exception, receive support up to a maximum of 60% of the development budget)	

	

7. Sources of Finance 
Please state in the table below the sources of finance envisaged to cover the development budget, together with their status (confirmed – in which case attach a contract – or to be confirmed).

Partie B : SOURCES OF FINANCE

Source of Finance
	
Name of Financial Partner	
Date of Contract or Letter on Intention
	
Amount
 in  €	
Status
(confimed/ to be confirmed)	%	
1. Public Funds
1.1.	Advances on receipts
1.2.	Subsidies
1.3.	Other (please specify)						
2. Private Funds
2.1.	Subsidies
2.2. Other (please specify)						
3. Pre-sales
3.1. Distributors
3.2. Televisions
3.3. Publishers
3.4. Other (please specify)
						
4. Producer’s investment
						
5. Co-producers’ investment
5.1. Co-development
5.2. National co-producers
5.3. International co-producers
						
6. Contribution from MEDIA  						

TOTAL			100%	

Signature of company's authorised signatory
		
Date :									Done at :

Supporting Documents must be enclosed at the end of this form	
Annex to form 4 to the application
-	Contracts or letters of confirmation for all sources of finance listed as « confirmed » in the summary table of sources of finance (public subsidy, co-development, co-production, pre-sales etc.). 	

Form 5 :

Description of the Financing and Distribution Strategy 

1. Describe the financing strategy envisaged to finance the development and the production of the submitted project. Please mention the main options, the suitable potential partners as well as the initial financial elements in place or to be confirmed and explain which countries you consider important in terms of possible co-production. 

	

2. Describe the planned distribution strategy at national and European/International level and if you have already entered into first distribution agreements. Explain which countries you consider important for the distribution of your project.

	

3. Describe the marketing strategy (national and international) and the envisaged target audience. 

	

Supporting Documents must be enclosed at the end of this form
	
Annex to form 5 to the application
-	Letters of interest for co-development/co-production/pre-sale/distribution and/or the respective agreements.