MEDIA - TRAINING

CALL FOR PROPOSALS
EACEA 05/2012

APPLICATION FORMS 

FOR AN ACTION

Continuous training

to implement a training programme for professionals in the european audiovisual industry ( 2013 and 2014)

Decision no 1718/2006/CE 
of the European Parliament and of the Council

Note: 
- To be read in conjunction with the conditions set out in the Continuous Training Guidelines EACEA/05/2012 for the submission of proposals to obtain financial support to implement a training programme in 2013 and 2014.

- This Call for proposals for continuous training is the last Call to be launched under MEDIA programme 2007 in 2012 and/or 2013. The Call aims at setting up a 2 year Framework Partnership Agreement (2013-2014).

INTRODUCTION

Before completing the application form, please make sure you have read the Continuous training Guidelines EACEA 05/2012. The Education, Audiovisual and Culture, Executive Agency ("The Agency") will not consider applications, which do not provide all the information and documents requested. In the same way, applications which do not comply with the eligibility criteria will not be considered for evaluation. 

Particular attention should be given to the Financial part of the Guidelines. Any costs presented in the budget which do not comply with the Financial part of the Guidelines will be considered as ineligible and will not be taken into account when calculating the support to be awarded.

Please do respect the format provided and follow the page order. If you need to include more information, do it by way of an annex, although annexes are not to be used as a substitute for completing the appropriate sections in the form. The form is available on the Internet at the following address: 

http://ec.europa.eu/culture/media/programme/training/forms/cont/index_en.htm

The procedure to be followed to submit a proposal is explained in section 13 of the Guidelines. 

Deadline to submit applications: 16/04/2012

Address:

Education, Audiovisual and Culture Executive Agency (EACEA)
Unit MEDIA Programme – P8
MEDIA Training EACEA 05/2012
Mr. Constantin Daskalakis 
BOUR 03/30
Avenue du Bourget 1
B -1140 Brussels, BELGIUM

Receipt Acknowledgement 

This page will be returned to you once the Agency has received your application. Please therefore complete the information below clearly:

Full Legal Name of applicant organisation:	

Title of the action:	

Street & N°:                             	
City: 	

Postcode:	
Country:	

Tel: + 	
Fax: +	

E-mail: 	

Contact person: 	

Date in which the proposal has been sent by your organisation:	
…………/…………./………….	

Reserved to the Agency:

We acknowledge receipt of your application within the framework of the Call for Proposals EACEA 05/2012.

Reference: 

Date of postmark (as stated in the registered post):
	
…………/…………./………….	

Please use this reference number in all communication with the Agency.

CHECKLIST

Please use this checklist to ensure that you attach all of the necessary documents and sign below. Applications failing to supply the necessary documents will be considered as ineligible.

 Official forms:

 	Receipt acknowledgment and checklist duly completed and signed.
  	Application forms I to X duly completed. 
	Please make sure that all signatures and stamps required on application forms I, III (a and b), V, VIII and IX have not been forgotten.

Information on the applicant organisation (annex A):

	Copy of all documents officially establishing the company, together with any subsequent amendments (articles of incorporation/association).
	Proof establishing that the person named as legal representative is the statutory legal representative of the applicant organisation. In case that a different person is to be authorised to act on behalf of the organisation, a letter of empowerment signed by the Statutory Legal Representative should be annexed.

Information on the financial capacity of the applicant organisation (annex B – if applicable only): 

	Audited annual accounts (balance sheet, profit and loss accounts and relevant annexes) of the applicant organisation for the last two financial years available. (Not applicable for public bodies)

Information on the operational capacity of the applicant organisation (annex D): 
	Job description of staff members involved (or to be involved) in the proposed action.

Information on the proposed action (annexes D and E): 

	A detailed course timetable.
	A list of all trainers, experts and tutors involved in the proposed action. 
	A brief description of their professional background.
      Letters of commitment to the proposed action by tutors/trainers/experts already confirmed.

Estimated budget and financial plan signed by the legal representative

	Estimated budget for 2013 activity (in case of more than one activity, please send ONE budget per activity and ONE global budget) and Note on the budget (form X). 
	Financing plan– table of sources of income. 
	Statements of partnership of all financial contributors involved (Application form points VIII and IX). 
	If applicable: a copy of the VAT registration for the applicant organisation (annex B).

Name of legal representative: 		Position in the organisation: 		

Signature of legal representative:		Date:.....................................................

I – Declaration of Honour

The applicant [organisation name] certifies:

*	that it is not in one of the exclusion cases listed in section 6 of the guidelines of Call for Proposals EACEA 05/2012;

*	that it is a European organisation as defined in the guidelines applicable to this Call for Proposals;

*	that it is familiar with the guidelines "Implementation of a Training Programme for Professionals in the European Audiovisual industry" and the Call EACEA 05/2012 of the MEDIA Programme and that it accepts and observes the conditions and procedures specified therein;

*	that the information contained in this application form is true and verifiable;

*	that the person signing this application has been duly authorised by the company to do so;

*	that it agrees with the publication of information about the grant awarded, should its  application be successful;

*	that it commits, in case the proposal will be considered for awarding, to inform the Media Desks of the selection of the action and to keep them regularly informed about the progress of the action: dates, venues, names of tutors and participants;

*	that the amounts and details declared in the Budget Summary form are accurate and necessary for the implementation of the action and fall within the definition of eligible costs specified in the financial guidelines relevant to this current Call for Proposals;

*	that, should a MEDIA support be granted and the source of co-financing declared in the provisional budget not confirmed yet, it undertakes to guarantee financial cover for the action; 

*	that it has the financial and operational capacity to complete  the proposed action;

*	that it has read the checklist/annexes and supplied all of the documentation requested.

I am fully aware that the applicant is not entitled to receive more than one grant from the European Union for the action covered by this application and will therefore withdraw any application for any other grant from the European Union should this application be successful, or will withdraw this application should any other application be successful. 

Name of legal representative: 		Position in the organisation: 		

Signature of legal representative:		Date:.........................................................

II – Information on the applicant organisation

Name of the applicant (full legal title of the organisation):	
Legal status (public entity, commercial company, association, university etc.):	
Website: 	
Statutory legal representative 	Name: 
Position:	
Authorised signatory for the MEDIA agreement (if different):	Name:
Position	
Registered Office: Street ………………………………………… N°: ……………………..
Post code: ……………….City: …………….……… Country: ………………………………	

Correspondence (contact for the follow-up of the file):	
Address: (if different from legal address)	
Tel (office):	Fax: 	
Tel (mobile): 	E-mail:	
Contact Person Surname and Forename: 
Contact Person Position:	

Brief description of the activities of the applicant organisation. (further information on the applicant  organisation, publications or activity reports can be inserted in appendix):

	

IIIa – Financial identification 

Please use the form corresponding to the financial identification of the applicant according to the country where the organisation is established. The correct forms must be downloaded on the website http://ec.europa.eu/budget/execution/ftiers_en.htm. The applicant must check that all the data included in this form are coherent with the official documents sent

NAME (1) 

ADDRESS
CITY 
COUNTRY	ACCOUNT NAME	

			

			

			

			

		POST CODE	

		

			
CONTACT			
					
TELEPHONE		FAX			
					
E - MAIL			

	BANK		
BANK NAME			
			
ADDRESS			
			
(BRANCH)			
					
TOWN/CITY		POSTCODE			
					
COUNTRY			
				
NUMBER COMPTE			
			
IBAN(2)			

 DATE + SIGNATURE ACCOUNT HOLDER:	
 (Mandatory)

	
DATE _________________	

BANK STAMP + SIGNATURE OF BANK REPRESENTATIVE
(both mandatory) (3)

  (1)	The name or title under which the account has been opened and not the name of the authorized agent
 (2)	If the IBAN Code (International Bank account number) is applied in the country where your bank is situated
 (3)	It is preferable to attach a copy of recent bank statement, in which event the stamp of the bank and the signature of the bank's representative are not required. The signature of the account-holder is obligatory in all cases.

IIIb – Legal entity form
Please use the form corresponding to the legal form of the applicant organisation according to the country where the company is established. The forms must be downloaded on the website http://ec.europa.eu/comm/budget/execution/legal_entities_fr.htm. 
The applicant must check that all the data included in this form are coherent with the official documents sent. 

SPECIMEN
ORIGINAL FORM TO DOWNLOAD

IV – Description of the 2013 action

General data on the Action: 

Action title: 		

Timetable for implementing the action 

Date of start of the action (including preparation) dd/mm/yyyy	
	
Date of end of the action (including evaluation & dissemination of results): dd/mm/yyyy

•	The action/period of eligibility cannot last more than 12 months
	
•	The action cannot start before the 1st of September 2012

•	The action must start at the latest in the first 6 months of 2013

  The applicant requests that the costs directly linked to the preparation of the action and incurred before the signature of the agreement but not earlier than the 1st of September 2012 be considered as eligible (cf guidelines - section 5.7). 

-------------------

Specific data on each activity (Repeat this part for each activity included in the Action)

Activity name: 		

Schedule per training activity

Total number of sessions part of the activity:
	
Number of days by session:
	
Dates of the sessions:
	
Venue(s) of the sessions:

Format of the activity : 
  residential 
  on line 
  tutoring/follow up

Content of the activity(ies) (tick appropriate box(es))
  Management. (Economic, financial and commercial management)              
  New technologies on cinema and television.   (production post-production, distribution, marketing, restoration) 
  Development. (new target audience, international standard on scriptwriting, creative collaboration writers, script editors, directors, DOP's))              

Target group (BE AS PRECISE AS POSSIBLE)
Type of participants for whom the training activity has been designed (i.e. list the professions of potential participants):	
Level of participants for whom the training activity has been designed (junior/mid-career/years of experience):
  Junior   years....
  Intermediary    years....
  Senior     years....	

Participants	
Number of participants foreseen:	
 Participation fee: Total  ...  €
Total participation fee includes (costs covered in €):  
  tuition fees  ...  €
  travel cost ...  €
  accommodation ...  €
  subsistence (public transports and meals) ...  €	
	
Scholarships 
Please describe your scholarships' allocation policy (costs covered by scholarships foreseen, why, to which participants…).

Number of scholarships foreseen:
Percentage of participants who will benefit from a scholarship: 	

Additional information
Number of trainers working for the project foreseen: (+ c.v. in Annex D) ......
  internal to the company/institution : list them ....
  outside to the company/institutions : list them ....
Method of selection: 
 expertise provision free of charge  
 service providers (broken down of the experts fees)
	
Working language during the activity:
Language/s used in case of translations:	

V- Information concerning the applicant's financial capacity

Funding of the action
Total costs of the action: EUR ………………………………………………….
Amount requested from the MEDIA Programme: EUR ……………………………….
Other funds already obtained for the action (not from MEDIA): EUR …………………
Total number of months of the action (max ….. months): ………………………………

Tick only the relevant box for the applicant organisation: 

	If the applicant is a commercial company: therefore the applicant has enclosed its complete annual accounts for the last 2 years. 
	If the applicant is a non-profit organisation: therefore the applicant has enclosed its complete annual accounts for the 2 years.
	If the applicant is a public law body: it requests to be exempted from the verification of its financial capacity.
	If the amount requested to the MEDIA Programme for the action submitted under the current call is up to EUR 25 000 : therefore the applicant requests to be exempted from the verification of its financial capacity. The applicant certifies through the declaration of honour that it has the financial capacity to implement the action to be granted (see annex C to the Application Form).

DECLARATION ON HONOR (as per Call for proposals - Section 7.2)

If you are exempted from the verification of the financial capacity, Please read carefully before you sign the declaration on honour certifying that you have the financial capacity and sufficient sources of funding to maintain your activity throughout the lifetime of the action (see form I of the Application Form).

To be provided ONLY if your organisation is NOT exempted from the verification of its financial capacity: 

Please specify whether in accordance with your national legislation, the annual accounts have been: 
Approved by:
 Board 				 General Assembly		
 Other (please specify)…………………………………………
Date:…………………………………Signed by………………………………..………….
Position:……………………………………………………………………………………
Certified by:
 an approved auditor external to the company in compliance with the Directive 2006/43/EC of the European Parliament and of the Council of 17 May 2006 on statutory audits of annual accounts and consolidated accounts.

SUPPORTING DOCUMENTS TO BE ANNEXED TO THIS FORM 
- For commercial companies: Complete and certified annual accounts (balance sheet, profit and loss account and the annexes) for the 2 most recent years available 
- For non profit companies:  Complete and certified annual accounts (balance sheet, profit and loss account and the annexes) for the most recent year available

Depending on the legal status of your company/organisation, please fill in the point a) or the         
point b)

a) – NON-PROFIT ORGANISATION ONLY
When not exempted from the calculation of its financial capacity, the applicant must provide the figures requested based on the most recent complete annual accounts for the two most recent years enclosed with this application :
	
Last Financial Year: …………Currency:………Average turnover for the year: …………

Information to be extracted from the Balance Sheet 

Equity (Capital and reserves ):								
Formation expenses										
Total assets  :                                         	      		   							
Information to be extracted from the Profit and Loss Account 
Depreciation											
Operating profit or loss:				
Profit or loss (for the financial year after tax): 													
Total costs:											

b)  COMMERCIAL COMPANIES ONLY
When not exempted from the calculation of its financial capacity, the applicant must provide the figures requested based on the complete annual accounts for the two most recent years enclosed with this application :
	
Financial Years: …………			Currency:	   …………

PLEASE NOTE THAT THE FOLLOWING INFORMATION MUST BE PROVIDED FOR THE LAST 3 YEARS WHEN AVAILABLE: 
	Accounting year:				… ……		………		………..
Profit/loss of the financial year after tax			………..	………..	…………..
Depreciations						………..	………..	……....…..
Dividends						………..	………..	…………..

Equity (Capital and reserves)				………..
Total assets 						………..
Current assets						………..
Current liabilities					………..
Total costs from the Profit & Loss account		…………

Date:………………………………………….
Name:……………………………………….. 
Signature of the applicant's legal representative:

Ongoing grants and new applications under review (This must be filled in by all applicants.)
 
Ongoing subsidies granted by the MEDIA Programme in the course of the last three years and request for subsidy in Progress. In this case, specify "P" in the column "status" (if the support is granted, the applicant must inform the MEDIA programme of it).	
Title & reference of the action	Status (O/P)	Total costs of the action	Media contribution	Duration of the action (years/months)	

					

VI- Information on the operational capacity of the applicant

Applicant's human and technological resources:

Applicant's experience in organising training activities:

Applicant's international network of contacts in the audiovisual industry:

VII- Global Action Plan (2013-2014)
In this form, please provide a summary description of the proposed training activity/ies and describe the various points listed below, following the headings hereafter. 
The Global Action Plan will constitute a contractual obligation annexed to the Framework Partnership Agreement (FPA). It sets out the objectives, priorities and expected results for the period 2013-2014 as well as the strategy and the actions to be implemented to ensure that the objectives and results are achieved.
Please use a separate empty Word document and fill it in, mentioning as title 'Global Action Plan (2013-2014)' and following the exact order of the points listed below. This document will be attached and made part of the FPA. This document, together with the form 'Description of the action IV (annual programme 2013)', are key elements to assess your proposal. Please make sure that all information necessary is included in these forms.

Please provide enough information to enable the Evaluation Committee to get a clear picture of what you intend to do and which results you want to achieve. Past MEDIA training beneficiaries are encouraged to highlight changes or innovation they intend to introduce in comparison to past activities. Additional material (such as brochures, detailed description of training courses, and description of the training organisation....), may be included in annexes.

VII. – point 1. Content of the activity 

Applicants should clearly describe: 
•	The objectives of their training project and the manner in which they meet the general objectives of the MEDIA Programme as stated under section 2 of the Guidelines; 

Objectives
•	The subjects and skills taught and the logic behind this focus, as well as the learning outcomes;

Subject 

Skills 

Learning outcomes (are statements that specify what learners will know or be able to do as a result of a learning activity)
For instance, applicants submitting an action in the field of "script development" will clearly explain the method/model they will use in their activities and what the professionals will be able to do as a result of the activity;

•	The target group and why this specific target group was chosen; 
•	the type of professionals for whom the training initiatives have been designed;
•	the level of skills and experience of professionals for whom the training initiatives have been designed;

Target groups (type) Junior, Intermediary, Senior, please specify the required profile and years of experience

•	The professional benefits the target group will gain from the training initiative proposed;

Professional benefits

•	The long and short term effects of the training on the professional practice of the participants.  

Long term

Short term

VII. – point 2. Project management

Under this heading, the applicants present the strategy put in place to achieve their training objectives. Applicants should clearly describe:
•	The methodology
•	The cost effectiveness of the proposed action
•	The expertise of trainers and tutors involved in the proposed action

Methodology

Applicants should clearly explain how the proposed training will be delivered (format and methodology). The Agency will evaluate the relevance of the format/methodology choices in regards to the proposed action. Within the boxes there are indications and examples.  The list is not exhaustive. You may want to tailor-made the examples to your course.

Describe the activity: long-term or short-term training, type, number of modules/workshops

Describe the Format of the activity: 

Workshops:

- Residential
- Distance learning
- Other (specify)

Market event, festivals, networking activities:

- Market event
- Festivals,
- Networking activities
- Others (specify)

Learning/teaching method:

- on line sessions/consulting
- group work/one to one
- tutoring/follow
- lectures
- case study/role play
- screenings
- Others (specify)

Elaborate on the European participating professionals

- The size of the participating group and how the number of participants affects the proposed concept

- Define a transparent selection process to select the best qualified professionals/course participants

Profile: (type of experience required and years, track records of projects/works achieved, films produced, scripts etc)

Selection process (how, by whom and when) - the selection process is conducted by a Committee? When and how the participants will be informed?

Tuition fee policy – cost coverage, bursaries and internships

Mobility: European mobility and career perspective: how will the applicant facilitate their mobility?

Include a detailed Course timetable (Annex D)

Cost effectiveness of the proposed action  

Applicants should pay particular attention to the cost effectiveness of the action. All costs should be reasonable in the context of the goals and benefits of the action. The resources allocation must be appropriate and justified.

The evaluation of this criterion will be based on: 

•	The analysis of the estimated budget and of the note on the estimated budget for the submitted action. Particular attention will be given to the cost-effectiveness of the management, (personnel costs) and operational costs (number and costs of the expertise). Thus elaborate and annex a detailed note on the budget.

•	The analysis of the fund raising plan elaborated by the applicant for the submitted action.

Expertise of trainers and tutors involved in the proposed action

A high level of expertise is required from the trainers involved in the training activity. The trainers, experts and tutors involved should be active professionals in the audiovisual sector. They shall have relevant experience. 

In addition to providing curriculum vitae and letters of interest of potential trainers and tutors, the applicant will give relevant further information on their recruitment. 

Elaborate on the experts, trainers and tutors, they are key to ensure a high quality level of the training: 

- Selection process (how are they recruited)

- Profile requested and role of the experts/trainers/tutors.

- How are they involved in the implementation of the action?

VII. – point 3.  Quality of the partnership with the audiovisual industry

Partnerships between training institutions and the audiovisual industry are mandatory. Applicants are required to clearly explain the involvement of the audiovisual industry in the proposed training activities. Involvement of the industry can be demonstrated in particular through (not exhaustive list):

1.	Evidence of a financial partnership. Co-financings from the audiovisual sector (whether from public funds or private companies) are indeed considered as proof that the training initiative is regarded as relevant by the industry;
2.	Evidence of a pedagogical partnership with companies from the audiovisual industry;
3.	Cooperation actions undertaken with other MEDIA supported training activities;
4.	Evidence of partnerships with festivals or coproduction markets;
5.	The participation of decision makers at pitching sessions, organised at the end of a training activity;
6.	The co-financing and broadcasting/screening of short films/pilots produced during a training activity.

The partnership with the audio-visual industry can also find its expression through internships in companies. Please note that internships are considered as a complementary action of a given training activity and must therefore be preceded and/or accompanied by training sessions. The promoter of the training activity is responsible for the supervision of the content of the traineeship and has to ensure that the trainees can benefit from the concrete co-operation with managers and employees in the company.

Elaborate on the Partnership with the audiovisual industry

- pedagogical partnership

- financial partnership

- collaborations with other MEDIA supported training activities

- partnerships with festivals or co-productions markets

- participating of decision makers at pitching sessions at the closure of the training

- other type of partnership/collaboration

VII. – point 4. European dimension of the proposed action  

Proposed training activities will have to offer a European dimension, which will be assessed on the basis of the following criteria:

•	The content of the training initiative must have an added value at European level (the way proposed activities may have a greater effect and their objectives can be better achieved at European level than at national or local level).

Furthermore, 
•	A wide European geographic spread of participating professionals/trainees. A majority of participants attending the training activities will be of a different nationality than the promoter. This majority of non-national participants must be effective for each training activity proposed by the applicant company;
•	The team of experts, trainers and tutors will be international;
•	In the conception and/or implementation of the activities the promoter will cooperate with partners from other countries. These partners must be identified and their role must be described in the application;
•	An adequate European communication strategy to promote the course and recruit the adequate target group and experts shall be elaborated (what are the methods put in place to reach the target group?).

Elaborate on the European dimension

- European geographic spread of participating professionals/trainees

- nationality of team of experts, trainers and tutors

- European communication strategy to promote the course and ensure a wide geographical coverage of professionals/trainees

VII. – point 5. Impact

•	The impact of the proposed action will be assessed on the basis of demonstrated results and achievements of past activities (when relevant) and expected further impact of future activities. 

•	Concrete results and impact will be measured on: 
o	The competitiveness of the European audiovisual industry: introduction of innovations or new business models, dissemination of good practices, creation of networks, new partnerships created……
o	The individual participating professionals: increased employability, career development, increased capacities and skills…
o	The development of the projects: multiplier effect achieved, for instance, films produced and internationally distributed with awards and/or significant box offices/ratings...

Demonstrated results and achievement of relevant past activities. 

Applicants whose proposed training actions have benefited from MEDIA training in the past MUST do a critical in-depth analysis of their action and demonstrate the concrete results and impact achieved as a result of the past training.

Elaborate on the achieved concrete results and impact and methodology to evaluate these:

1) the achieved results and impact on  

- the competitiveness of the European audiovisual industry: 

- the individual participant/professionals:

- the projects: 

2) to measure cost-effectiveness, if adjustments are relevant, they shall describe how their training initiatives have been updated and the reasoning behind their choice of modifications (methodology, content of activities and budget). 

Expect impact of the proposed future action in the application 

All applicants MUST clearly explain the future expected results and impact on the industry, the participating professionals, and the projects, as well as the methodology to monitor and evaluate these.

1) the expected impact on  

- the competitiveness of the European audiovisual industry :

- the individual participant/professionals:

- the projects :

2) the methodology applied to monitor and evaluate expected impact by providing concrete quantitative and qualitative measurable indicators. (for instance, number of films in production/post-production, number of countries in which the films have been distributed (box office), number of scripts finalised, new technologies introduced)

Multiplier effect

•	The dissemination of results of the training activity is an essential element of the supported action. Applicants must provide clear explanations on how this multiplier effect will be achieved. 

•	For instance, beneficiaries of the MEDIA training programme must ensure the follow-up of their participants after the training activity and inform the audiovisual industry and the Agency on projects entered into production. Applicants shall also have a website dedicated to the supported training activities. This website will be used as an information tool enabling participants as well as other students/professionals of the audiovisual industry to benefit from the content of the training activities. 

Elaborate on the multiplier effects:

1) means put in place to follow-up the multiplier effects on individual professionals, industry and projects

2) means to disseminate the results (for instance, web site, use of new E-technologies and E-media, describe and give concentre examples)

VIII -  DECLARATION BY THE PROMOTER

NAME OF THE PROPOSED ACTION: ……………………………………………………………………

In the name of the organisation I represent, I hereby declare that I have read and approved the content of the action submitted to the MEDIA Programme. 

Should the action be selected for funding by the EU, I confirm that the organisation I represent intends to contribute to the action with:

•	A financial contribution in cash amounting to: ………...………………………………€

This contribution will be available throughout the duration of the action and all expenditure thereof will be related exclusively to the action.

The organisation agrees, in the framework of the implementation of the action, to make available to the Commission and the Court of Auditors of the European Union, all information relating to the action.

Should the action be accepted, I hereby undertake to clearly mention the MEDIA Programme and the European Union origin of funding in every instance, public or not, official or not, and on all information material.

Name of organisation:

Name of legal representative:

Position of legal representative in the organisation:

Date: 	Place:

Signature (and stamp or present declaration on letterhead)

IX - DECLARATION BY FINANCIAL CONTRIBUTORS

NAME OF THE PROPOSED ACTION: ………………………………………………………………….

In the name of the organisation I represent, I hereby declare that I have read and approved the content of the proposed action submitted to the MEDIA Programme. 

Should the action be selected for funding by the EU, I confirm that the organisation I represent intends to contribute to the action with:

•	A financial contribution in cash amounting to: ………………………………………€
•	A in-kind contribution, for a value of: …….……………….…………………………€

This contribution will be available throughout the duration of the action and all expenditure thereof will be related exclusively to the action.

Name of organisation:

Name of legal representative:

Position of legal representative in the organisation:

Date: 	Place:

Signature (and stamp or present declaration on letterhead)	

X – Note on the budget 	

Please consult section 9 - Financial Conditions of the Guidelines. 

A. Justification of the costs mentioned in the estimated budget

The note to the estimated budget is taken into account for the evaluation of the award criteria, especially for the assessment of the cost effectiveness of the proposed action. The applicants must explain here the reasoning behind the amounts stated in the estimated Budget. 

Please provide us, by way of this note to the budget, explanations and justification of the costs mentioned in each heading of the budget. This will allow us to get a clear picture of the action financial execution. 

1. Personnel = maximum 25% of eligible costs.

The applicant must justify the cost per day/number of days stated in the budget for each team member	
	
1.1	Management positions (if already known at submission stage, please identify them nominally and provide the C.V):	 	
1.2	Team members:	 	 			

2. Operational costs:	
	
2.1	Travel and subsistence for team members 	
2.1.1	Travel (destinations and the reason for the trip).	
2.1.2	Subsistence (if necessary, please explain the reasoning behind the estimated expenses).	
	
2.2	Expenses for the training activity(ies) 	
2.2.1	Rental of conference rooms (function and capacity of conference rooms foreseen).	
2.2.2	Equipment (type of equipment foreseen).	
2.2.3	Trainers fees (how the number of days and daily fee per trainer have been decided).  Indicate the number of experts if they are in-house/outside expertise/expert day fee and how the fee has been calculated.
2.2.4	Didactic material (please describe the support, content and author/provider of material).                                                                                                                                    
2.2.5	Distance learning tools (reasoning behind the estimated expenses).                                                                                                                                            	
2.2.6	Local transport (type of transport foreseen and purpose).	
	
2.3	Travel and subsistence for participants and trainers 

2.3.1	Travel (excluding scholarship - destinations + differentiate costs for participants and costs for trainers).	
2.3.2	Subsistence (excluding scholarship - if necessary, please explain the reasoning behind the estimated expenses).
2.3.3	Scholarships (for travel and subsistence costs covered by scholarships only).	
		
2.4	Promotion and dissemination of results	
2.4.1	Advertising (detail title and date foreseen for publication). 	
2.4.2	Web pages (identify the provider and describe briefly the content and number of pages).	
2.4.3	Other: to be specified (only for promotion and dissemination of results purposes).	

3. Subcontracting costs	
	
3.1	Translation: specify the languages and reason.	
	
3.2	Interpretation: specify the languages and reason.	
	
3.3	Print costs: explain briefly what is foreseen.	
	
3.4	External accounting services	
	
3.5	Other: to be specified (only for subcontracting costs).	

Overheads = 7% max on budget headings 1+2+3. 

4. In kind contributions 

Limited to 15% over the amount of eligible costs, and only for the rental of production and post-production equipment of an audiovisual work.

(explain items, suppliers and value of each in-kind contribution foreseen).

B – Costs not mentioned in the estimated budget

For sake of clarity, an explanatory note on ineligible costs (i.e. costs which are not mentioned on the forecast budget) may be added to the note to the budget if the applicant considers that it contributes to a better understanding of its activities by the evaluation committee.

ANNEXES
Please attach all requested annexes and respect the numbering of annexes
Annex A: Evidence of official registration
(c.f.5.1. of the guidelines)

This(ese) document(s) must mention the full legal title, the official registered number, the official registered address, the date and place of registration of the applicant  organisation. 

Annex B: VAT registration

•	A copy of VAT registration, including VAT number (if applicable).
•	If the VAT is not deductible and cannot be recovered by the applicant, please specify it and give evidence of that. 

Annex C: Documents giving evidence of the applicant’s financial capacity 
(c.f.7.2. of the guidelines – to provide only if the applicant is not a public law body and requests a MEDIA contribution above EUR 25 000).

•	Audited annual accounts (balance sheet as well as the Profit and loss account and relevant annexes) for the last two years.

Annex D: A detailed course timetable 

The course timetable must be clear, structured and presented in chronological order on an Excel spreadsheet. It should include, when possible, the titles of every lecture/seminar etc. for every training day.

Annex E:  Personnel for the proposed action

a – Director/Manager of the project
•	Clear job description.
•	If the Director/Manager is already in place, his/her Curriculum vitae must be attached.

b - Staff made available for the proposed action
•	Number and clear job description of staff member foreseen for the proposed action.

c – Trainers, experts or tutors made available for the proposed action
•	List of the trainers/tutors involved in the proposed action.
•	Curriculum vitae (brief description of their professional background).
•	Letters of commitment signed by the trainers/tutors involved in the proposed action (if they have not confirmed their interest yet, please mention it).