AUDIOVISUAL  FESTIVALS 

Call For Proposals 31/2010

ANNEX 1 

TO THE PERMANENT GUIDELINES 2011-2013 

Table of contents

page 3		Check-list of documents to be submitted

page 4		Form A: 	
acknowledgement of receipt

page 5		Form B: 	
declaration on the honour

page 6	Form C:	
information concerning the applicant

page 7	Form D: 	
bank identification form

page 8		Form E:
			legal entity identification form

page 9		Form F:  
			Work Programme	
1. festival statistics
2. festival description

Check-list

I.	Official Forms:

	Application forms A to F duly completed and signed
	Budget forms: Annex II a, b and c.

II. 	Information concerning the action

  	A summary of the applicant's activities over the last three years

	NEW: The guest list of the last edition of the festival. The name of the guest, his/her nationality and the film that he/she presented. If the guest has not presented a film, please indicate his/her role at the festival (jury, moderator, partner, etc). 

	Professional accreditation list. This list must indicate their name, function, company and nationality to be considered. 

	Curriculum Vitae of the legal representative, project manager and key organisational staff.

	The official screening programme of the festival's last edition

	The official catalogue of the festival's last edition. Please ensure that the statistics you provide on the last edition (FORM F.1) are consistent with the corresponding catalogue. Inconsistent statistics will impact on the reliability of next edition's forecast.

	Didactic material edited as part of the film education activities, if any. 

III.	Co-financing sources 

	Co-financing agreements from financial partners declared in the financing plan. If proof of financial support is not secured for next edition, proof of financial support on previous edition and/or letter of intent for upcoming edition from all declared partners should be provided. 

IV.	Identification of the applicant company 

	Copy of the organisation’s registration certificate from the relevant authority (incl. any amendment), showing the company's registration number, full legal title, registered address, date and place of registration.

	If the applicant is a public institution (e.g. Town Council): legal resolution or decision establishing the institution should be provided. A proof of the official address of the institution is also needed.

	A copy of the complete up to date list of company directors / share holders / board members, indicating their function and nationality.

	If the name of the company's legal representative does not appear on the official registration documents provided, a proof of his/her nomination is also requires (e.g.: signed Board minutes).

	The company statutes.

	If the signatory of any agreement with the Agency is not the statutory legal representative, a letter of proxy (signed by the statutory legal representative or a member of the board) giving him the authority to sign agreements with the Agency on the organisation’s behalf is required.

	       A copy of the VAT registration including the VAT.

Form A :
acknowledgement of receipt 

Section to be completed by the applicant

Name of applicant:
	
Title of the action:
	
Correspondence address:

Contact person:	
Fax number (to which this acknowledgement should be sent) :	
Email address:	

Section for EACEA use only

We hereby acknowledge receipt of your application, which has been given the following reference number:

1031PR01

Please mention this reference number in all correspondence with the Agency.

form B :
Application - declaration on the honour

The applicant company/organisation [insert company/organisation name], hereby applies for a community grant within the framework of call for proposals 31/2010, and certifies:

*	it is not in one of the exclusion cases listed in section 6 of the guidelines of call for proposals Appel 31/2010
*	it has taken note of the general conditions of the Grant Decision applicable to this action, which are 
published on the website of the Agency(*), and that it accepts their implementation, shall the submitted project be selected.
*	it is a European organisation as defined in the guidelines applicable to this Call;
*	it is familiar with the guidelines of call for proposals 31/2010 "Measures to support Promotion: Audiovisual Festivals" of the MEDIA Programme and accepts and observes the conditions and procedures specified therein, particularly regarding matching funds;
*	the amounts and details declared in the budget summary forms in annexe are accurate and necessary for the implementation of the action and fall within the definition of eligible costs specified in the guidelines of this current call for proposals;
*	the information contained in this application is true and verifiable;
*	the person signing this application has been duly authorised by the company to do so;
*	it agrees with the publication of information about the grant awarded, should its application be successful;
*	it has read the checklist contained in Annex 1 and supplied all of the documentation requested;
*	it has the operational and financial capacity to complete the proposed action;
*	that, should a MEDIA support be granted and the source of co-financing declared in the provisional budget is not confirmed, it undertakes to guarantee financial cover for the action. 

In my capacity of the applicant company's legal representative, I am fully aware that my organisation is not entitled to receive more than one grant from the European Union for the action covered by this application. I undertake to withdraw any other application for any other grants from the European Union should this application be successful, or to withdraw this application should any other application be successful.
Name of legal representative: 			Date: 		
Signature:			Job title: .........................

(*) The relevant general conditions are the latest general conditions published for the type of action concerned at the date of publication of this call for proposals. They are available in the 'Documents register' of the Agency website http://eacea.ec.europa.eu/index_en.php 

Form C :
information concerning the applicant organisation

full legal name:
	
name of the action:                                
         	
edition:                                                                         location (town & country):
dates:                                                                                           website:	
statutory legal representative	title (Mr / Mrs / Ms):
Surname: 
forename: 
function: 	
Authorised signatory for the MEDIA agreement (if different)	title (Mr / Mrs / Ms):
Surname: 
forename: 
function:	
registered office	
legal address: 	
tel (office): 	fax: 	
correspondence (if different from legal address)	
correspondence address:	
tel (office):	fax:	
email:	tel (mobile):	
contact person for this application	
title (Mr/Mrs/Ms):	surname: 	
Forename:	function: 	
tel (office):	fax: 	
tel (mobile): 	e-mail:	
organisation personnel 	
director:	programmer:	
coordinator:	others:	
grants obtained from MEDIA (2007-2013) and MEDIA Plus (2001-2006)	
name of the action	Edition	€	

			

			

			
any other community grants or contribution obtained directly or indirectly during the last 3 years. Please also mention community grants requested this year.	
Programme	 name of the action	year	€	

				

Form D :
bank identification form

Please use the form corresponding to the financial identification of the applicant according to the country where the organisation is established. The correct forms must be downloaded on the website http://ec.europa.eu/budget/execution/ftiers_en.htm

SPECIMEN

ACCOUNT NAME ADDRESS
CITY
COUNTRY	ACCOUNT NAME		

			

			

			

			

		POSTCODE	

		

		

			
CONTACT			

ORIGINAL FORM TO
DOWNLOAD

             http://ec.europa.eu/budget/execution/ftiers_en.htm

TELEPHONE		FAX	:		
E - MAIL			

	BANK		
BANK NAME			
			
BRANCH ADDRESS			
			
CITY		POSTCODE			
COUNTRY			
ACCOUNT N° NUMBER			
IBAN(2)			

BANK STAMP + SIGNATURE OF BANK REPRESENTATIVE
(both Obligatory) (3)	
DATE + SIGNATURE ACCOUNT HOLDER : 
(Obligatory)	
DATE _________________	
(1)	The name or title under which the account has been opened and not the name of the authorized agent
(2)	If the IBAN Code (International Bank account number) is applied in the country where your bank is situated (3)	It is preferable to attach a copy of recent bank statement (if all the above details are mentioned), in which event the stamp of the bank and the signature of the bank's representative are not required. The signature of the account-holder is obligatory in all cases.

Form E:
legal entities

Please use the form relevant to the nature and place of registered address of the applicant organisation. Forms must be downloaded from the following website: http://ec.europa.eu/comm/budget/execution/legal_entities_en.htm
The applicant must ensure that the information below is coherent with the legal documents provided.

ORIGINAL FORM TO
DOWNLOAD
http://ec.europa.eu/comm/budget/execution/legal_entities_en.htm

SPECIMEN

SPECIMEN

Form E: Work Programme
1. festival statistics

Please include information relating to the last 3 editions of the festival + provisional information for the edition for which support is requested. Reasonable estimations MUST be provided for the next edition.

programming:
Statistics are requested on eligible films (Section 1.2 of the guidelines) detailed in the official catalogue and screened during the official festival period. The following cannot be counted: free screenings in the lounges, pre-selection screenings, and screenings focusing on any of the themes listed under point 5.3 of the guidelines. Please ensure that the statistics provided are coherent with the catalogues.	
Eligible films ONLY	[Indicate year & edition]	[Indicate year & edition]	[Indicate year & edition]	[Indicate year & edition]	
Total number of films in the catalogue					
Total number of feature films					
Total number of short films        					
Total number of fictions					
Total number of documentaries					
Total number of animations					
Total number of national premières					
Total number of unreleased films 					
Total number of European films					
Total number of European non-national films 					
Total number of non-national films originating in a MEDIA country with a low audiovisual production capacity					
Number of countries participating in the MEDIA Programme represented by films in the catalogue (max 32 countries)					
audience:	
AT THE FESTIVAL

- Overall audience (screenings, concerts, roundtables, conferences, etc…)
- Audience at screenings (excluding open-air screenings)

- Audience (at open-air screenings only)

- Single tickets sold to the public (for screenings and excluding tickets given to pass and accreditation holders)                      

- Season tickets / day passes, etc. sold to the public

- Professional accreditations	Audience in festival official location 
 during the event	

				

	

	
					
BEYOND THE FESTIVAL
Please detail audience, date and location 	Audience in other locations and outside 
the main event	

2. festival description	
Name of the festival:
	
edition:
	date:	
Genre:         general            ○             animation   ○                    short films ○
                   documentaries ○             new media ○                    other:
	
Principal location (Town, Country):
	Other screening location :

NO GLOBAL ANSWER !! Please answer each question on the form 
(write "not applicable" where questions are not relevant).

A. festival description

Please briefly describe the festival edition for which Community support is sought, including the objectives and expected results (maximum 15 lines).

B. Programming

1. Please describe the programme structure (sections, competitions, cartes blanches, tributes etc.) (maximum 1 page).

2. Please detail any focus and/or themes that are already foreseen for the edition for which support is sought (maximum 1 page).

C.  audience impact

1. Please comment on the evolution of the audience over the past 3 years 

2. Please explain the method applied to measure the scale of the audience. 

3. If an increase or a decrease is already foreseen, please detail.
 
4. Screening locations: please fill in the table below:

Name 	Description	Maximum capacity	Number of screenings during last edition	

				

5. Please describe, if any, satellite events where the festival films are presented.

6. Please describe, if appropriate, actions towards the audience, notably actions of film education and the opportunities for the audience to meet the talents (Q&As, workshops, masterclass, etc.).  A distinction should be made between actions devoted to schools and actions for the general public.
Please include in the application didactic material edited for the last festival edition.

D. Impact on the promotion and circulation of european  works

1. Please describe, if appropriate, the mechanisms in place for the follow-up during and after the festival for the sale of the films presented.

2. Please detail, if appropriate, the sales resulting from the last edition of the festival (films sold + distributor/Sales Agent/TV Buyers).  Please make a distinction between cinema sales and TV sales.

3. Please describe, if appropriate, actions in place aimed at encouraging meetings and commercial transactions between professionals of the industry.

4. Please describe, if appropriate, policies in place aimed at promoting the works of young European professionals and to facilitating their access to markets.

5. Please describe, where appropriate, actions in place aimed at circulating and promoting the works after the festival (other festivals, cinemas, decentralised screenings, DVD's, etc.).

E. Collaboration with other european audiovisual festivals

1. Please describe, if appropriate, the name of any network the festival belongs to.

2. Please provide details of festivals (name and country) with whom collaboration agreements have been signed. Please make a distinction between permanent collaborations and collaborations limited to the last or upcoming edition.

3. Please describe the actions carried out within all festival networks and/or concrete actions to be put into place through collaboration with other festivals.

F.  film  professionals' attendance

1. Please indicate the number of professionals attached to films of the festival's programming (filmmaker, actor, scriptwriter or producer).
 
	Last edition
(on the basis of the attendance list)	Next edition
(forecast)	
National			
European			
Non-European			

2. Please indicate the number of professionals prospecting for films.

	Last edition
(attendance list)	Next edition
(forecast)	
Festivals			
National			
European			
Non-European			
TV buyers			
Sales agents			
Distributors			
Exhibitors			
Cine-clubs			
Others: …			

3. Please provide the guest attendance list and, if any, the accreditation list of the last edition.  To be taken into account, it is compulsory that these lists mention the name, nationality, and activity of the industry professionals as well as the film, the company, the school or the institution they represent. 
* The statistics above must be coherent with the attendance lists provided!

4. Please comment on the professional attendance: type of attendance and development

G. Material to include

- Official catalogue of previous edition

- Screening programme of previous edition

- Didactic material edited by the applicant for the event

3. Budget	

Please explain the provisional costs for each eligible budget category, including increases compare to previous editions. The information will be used to assess the level of support for the next edition, so it is warmly recommended that clear and precise information be given. 

1. Prints  - European films:
          
	1.1 Print traffic:

Please explain how this budget category was calculated 
A distinction must be made between short and feature films and between the different	 formats.
If any policy is in place (e.g.: costs to be incurred by the rights-owner) or if print traffic costs are sometimes shared with other festivals: please make sure that it is also detailed 

1.2 Subtitling and translation:

Please explain how this budget category was calculated. 
All types of subtitling & translation processes used must be explained, and average costs must be given for each process (indicate the languages it concerns).
If any policy is in place (e.g.: costs to be incurred by the rights-owner) or if subtitling/translation costs are sometimes shared with other parties: please make sure that it is also detailed in your answer

1.3 Screening fees:

Please explain how this budget category was calculated, indicating average costs for short films, feature films and documentaries.
If any policy is in place are regards the screening fees (for the entire programming or for specific sections): please make sure that it is also detailed in your answer.

2. Guests related to EU films:

Please explain how this budget category was calculated 
Detail the festival's policy as regards travel and accommodation expenses, including the types of guests that can benefit from it.
If any partnership (hotels, air company, embassies, cultural institutes, etc…) is forecast: please make sure that it is also detailed in your answer

3. Publishing costs for festival catalogue & screening programmes:

Please explain how this budget category was calculated 
If any partnership is forecast: please make sure that it is also detailed in your answer

Name of the Legal Representative:…………………………

Date:…………………………..

Signature :…………………….