GUIDELINES AND
APPLICATION FORMS 
FOR A GRANT AGREEMENT

(Specific information for the preparation of proposals for the call for proposal /2010
published in the Official Journal of the European Union on 10 February 2010).

A European Union initiative

Preparatory Action 
MEDIA International 2010

INTRODUCTION

All Application forms are contained herein. Before completing your proposal, please make sure you have carefully read the Work programme, the grant agreement model, the Evaluation Guide 2010 and the Project Monitoring Guidelines 2010. 

MEDIA International grants are incentives to carry out actions which would not be feasible without this financial support. Based on the principle of co-financing, they complement the applicant's own financial contribution and/or national, regional or private assistance that has been obtained elsewhere.

Acceptance of an application by the Commission does not constitute an undertaking to award a financial contribution equal to the amount requested by the beneficiary. The awarding of a grant does not establish an entitlement for subsequent years (under the future programme MEDIA Mundus).

Please respect the format provided and follow the page order. If you need to include more information, use an annex, although annexes are not to be used as a substitute for completing the appropriate sections in the form. All relevant documents are available on the Internet at the following address: http://ec.europa.eu/media  

Proposals should be prepared in English or French.

Pre-registration
Pre-registration of proposals is recommended in order to help the Commission services to prepare the evaluation.

The pre-registration should be done by e-mail to the address below. The pre-registration should include the name of the contact person for the proposal, the acronym of the proposal, the full title of the proposal and the language in which the full proposal will be submitted. It shall also include the lot number.

It is requested that pre-registration be submitted by 19/03/2010 at the latest to the following email address: infso-MEDIAinternational@ec.europa.eu
An acknowledgement of receipt of the pre-registration will be sent by the Commission services.

Proposal Submission
Proposals must be submitted to the Commission by the deadline of 31 March 2010.
Proposals must be submitted by registered mail (a/). AND besides, some parts of the proposal must also be sent by email (b/). 

a/ Registered mail

One original and 3 copies of the complete proposals and annexes must be sent by registered mail at the applicant's own expense and by the relevant deadline - postmark will be proof of submission - to the following address: 

Ms Aviva Silver
European Commission
Directorate General Information Society and Media
Directorate A – Audiovisual, Media and Internet
Unit A2 – MEDIA programme and media literacy
Office BU33 02/005
B–1049 Brussels
Belgium

All envelopes should be clearly marked
"MEDIA International 2010- Lot n° …", (please indicate the number of your lot)

Applications delivered by hand must be received by the services of the Commission at the latest on the relevant deadline before 15.00 hours to the address indicated above.
For express couriers, the date of delivery to the express courier company will be proof of sending.
Applications sent by fax or email only will not be accepted.
b/ Email
Besides the submission of the proposal by registered mail, some parts of the proposal (forms A1, A3 (including the explanatory notes), B2 and C) must also be submitted by 31/03/2010, 23:59 at the latest to the following email address: infso-MEDIAinternational@ec.europa.eu. All emails should include in their title "Submission MEDIA International 2010- Lot n° …", (please indicate the number of your lot)

Acknowledgement of receipt
Within two weeks after receiving the email and the mail application, the Commission will dispatch an Acknowledgement of Receipt by e-mail to the coordinator (the person who sends the e-mail application to the Commission).
The sending of an Acknowledgement of Receipt by the Commission does not imply that a proposal has been accepted as eligible for evaluation.
Applicants, who have not received an Acknowledgement of Receipt by mid April 2010, should contact the Commission.

Selection information
No changes to the dossier can be made after the application has been submitted. Nevertheless, the Commission reserves the right to request additional information clarifying elements of the application. Applicants should give full and prompt replies to any such requests.
Only applications that fulfil the eligibility criteria will be considered for a grant. If an application is deemed ineligible, a letter indicating the reasons will be sent to the applicant.
Selected proposals will be subjected to a financial analysis, in connection with which the Commission may ask the persons responsible for the proposed actions to provide additional information and, if appropriate, guarantees.
The selection results will be published on the MEDIA website within two weeks following the grant award final decision, the decision is expected to be in the beginning of May 2010.
The signature of agreements between the Beneficiary and the Commission will take place once all administrative procedures are finalised, at the latest in September 2010.
Should an application be unsuccessful, the Commission will inform the applicant as soon as possible and in writing of the reasons for its decision with regard to the criteria established in the Preparatory Action MEDIA International Work programme 2010.
No file or document submitted will be returned to applicants at the end of the evaluation and award procedure.

Application File

Structure of the proposal:

1.	Check list
2.	PART A: 4 Administrative forms (A1, A2, A3, A4) 
3.	PART B: 4 Administrative forms (B1, B2, B3, B4)
4.	PART C: Description of the proposal and list of deliverables
5.	3 Annexes: A/ Annual Accounts; B/ Legal documents; C/ CVs

CHECKLIST

Please use this checklist to ensure that you meet all the eligibility criteria and attach all of the necessary documents . 

Eligibility criteria:
 The proposal must have been submitted by the deadline indicated in the Call for Proposals.
 The proposal must be submitted by a group whose coordinator has its registered office in a Member State of the European Union and which includes at least one partner whose registered office is in a non-EU country.
 Form A4 of the proposal must be signed by the legal representative of the coordinating body of the group.
 Forms A1, A2, A3 and A4 must all be filled in and supplied in the application dossier.
 The action for which support has been requested must correspond to at least one of the actions described in the work programme.

Official forms:
 	Checklist duly completed.
  	Application forms A1, A2, A3, A4, B1, B2, B3 and B4 are completed. 
 	Please make sure that all dates, signatures and stamps required on application forms A4, B1, B3, B4 have not been forgotten.
  	Please make sure that the templates of the Explanatory Note to the budget, part A and B, are filled .
  	Part C has been duly completed

Annex A: Information on the financial capacity of the coordinator (not applicable for public bodies): 
Please make sure that the following documents are annexed to the form B2: 

	Complete annual accounts (balance sheet, profit and loss accounts and relevant annexes) of the applicant organisation for the last two years available if it is a non-profit organisation or a commercial company, (Exemption: Public bodies).

Annex B: Information on the organisation of the coordinator and the co-beneficiaries:
Please make sure that the following documents are annexed to the form B3: 

	Copy of the legal registration document or other proof of legal status (Statutes, articles of incorporation/association), translated in English or French if the original document is in a non-European language
	Proofs establishing that the person named as legal representative is the statutory legal representative of the applicant organisation. Where a different person is mentioned in the application to be authorised to sign any agreement, a letter or proxy (signed by the Statutory Legal Representative.

- If applicable, the VAT registration document should be provided.

Annex C: Information on the operational capacity of the coordinator and the co-beneficiaries: 

	Job description of staff members involved (or to be involved) in the proposed action.

PART A: Administrative forms (A1, A2, A3, A4) 

To be completed by the coordinator	

Proposal Submission Forms	

Preparatory Action "MEDIA International" - 2010	A1	
Proposal Number
		
Continuous training (Lot 1)               □
Market access (Lot 2)               □
		
Proposal Acronym
		
General Information on the Proposal	
Proposal Title
(max. 200 char.)	
	
Applicant/Coordinator 
(name and origin)		
Co-beneficiaries
(name and origin)		
Partners
(name and origin)		
Participants 
(number and origin)		
Place and date of events		
Objectives and implementation of the project (max. 1000 characters)	

	
Project duration (including preparatory period)	Start date: …/…./….
End date: …/…./….	
Project cost (EUR)		
Requested EU Contribution in EUR		
2008 and 2009 MEDIA International contribution (if applicable)		
Reasons for the budget increase (max.200 characters) (if applicable)		

Proposal number
The proposal number will be assigned by the Commission. This field must be left empty.
Project Type
Tick in the corresponding box for Training or Market access.
Proposal Acronym
Provide a short title or acronym of no more than 20 characters.
Proposal Title
Give a comprehensive title no longer than 200 characters.
Applicant/Coordinator
Provide the name and the origin of the applicant organisation (coordinator). The coordinator is the leader of the group and bears overall project management responsibility. 
The coordinator acts as the conduit for all communications between the Commission and the proposal/project from its submission to its conclusion. The coordinator organises and manages the submission of a proposal including all of the documents needed and the project deliverables. The coordinator is a beneficiary, who is subject to supplementary rights and obligations towards the Commission, due to his functions as liaison between the participants and the Commission, being responsible for collecting, integrating and submitting project deliverables.
Co-beneficiaries
Provide the name and the origin of each co-beneficiary. A co-beneficiary is a partner in the group in terms of technical and financial contribution to the work and a signatory to the mandate, annexed to the grant agreement with the Commission. Co-beneficiaries are responsible towards the Commission for carrying out the work under the grant agreement. They must mandate the coordinator to sign on their behalf the grant agreement with the Commission using the template available as an annex to the draft grant agreement.
Partners
Provide the name and the origin of each partner. A partner is committed to the project without being a signatory to the mandate, annexed to the grant agreement with the Commission. A partner might act as a sub-contractor.
Participants
Provide the number and the origin of the participants. 
Place and date of events
List the dates and the places of the planned events. 
Objectives and implementation of the project 
You should not use more than 1000 characters, including spaces and punctuation. The abstract should, at a glance, provide the reader with a clear understanding of the objectives of the proposal and how the objectives will be achieved and their relevance to the objectives specified in the Preparatory Action MEDIA International Work programme 2010. 
Project duration
Please insert the duration of the action in months and dates. As a general rule, the action must start between 01/08/2010 and 31/01/2011 and must be completed by 31/03/2011. If necessary, the beneficiary may be allowed to start the action before the agreement is signed. In this case, applicants shall request it formally in the explanatory Note to the Estimated Budget. Please note that only preparation costs for the activities will be considered as eligible before signature of the agreement, at the earliest starting on 01/08/2010. 
Project cost
Please insert the estimated project cost for your project. The cost should be expressed in EUR, rounded up to the nearest EUR. 
Requested MEDIA International contribution in EUR 
Please insert the EU contribution requested for your project. The cost should be expressed in EUR, rounded up to the nearest EUR.

MEDIA International contributions in 2008 and 2009
Please insert, if applicable, previous EU contributions for the project.

Budget Increase
Please explain (max. 200 characters) why there is a budget increase (if applicable)

One form for each member of the group	

Proposal Submission Forms	
			
Preparatory Action "MEDIA International" - 2010	A2	
Proposal Number 		Proposal Acronym 		
Information on Organisation	
Organisation number  	 	
Organisation	
Organisation legal name 	
	
Organisation short name 		
Legal address 	
PO Box 		Postal Code 		Cedex 		
Street name and number 		
Town 		Country 		
Internet homepage		

Person in charge 	
Name		First name(s)		
Title 		
Address (if different from above)	
PO Box 		Postal Code 		Cedex     		
Street name and number 		
Town 		Country 		
Phone 1 		Phone 2 		
e-mail		Fax 		

Previously submitted similar proposals? Error! Reference source not found.	YES/NO			
If yes, programme name(s) and year 		
If yes, proposal number(s) or contract number 		
Budget 		

Ongoing grants and new applications under review under other EU programmes granted in the course of the last three years and request for subsidy in progress. In this case, specify "P" in the column "status" 	YES/NO			
Title & reference of the action	Status (O/P)	Total costs of the action	EU
contribution	Duration of the action (years/months)	

					

Organisation legal name
Please insert the name under which the organisation is registered in the official trade register and in the language it is registered.
Organisation short name
This refers to the short name chosen by the organisation for this proposal (and other EU-funded projects, if appropriate). This short name should normally not be more than 20 characters and should be used in all documents relating to this proposal.
Legal address
Fill in only the fields forming your complete postal address (e.g. if the P.O. Box is sufficient, you do not have to give a street name). If your address is specified by an indicator of location other than a street name and number, please insert this instead. 
Town and Country
Insert the name of the town and country as commonly used.  
Person in charge
Please insert in this section the data of the main project manager or team leader in charge of the proposal for the organisation. For organisation number 1 (the coordinator), this will be the person the Commission will contact on all issues concerning this proposal. This person must be authorized by the organisation he/she represents to coordinate the proposal and to commit the organisation. 
Title
For example: Prof., Dr., Mr., Ms., etc.
Phone and fax numbers
Please insert the complete numbers including country and city/area code (example +32-2-2991111).
Previously submitted proposals or signed contracts
If your organisation has: 
•	previously submitted a similar proposal to other EU programmes or
•	participated (or still participates) in a similar project with other EU programme,
then the programme name and year and proposal numbers or contract numbers must be indicated. 

Each member of the group (coordinator and co-beneficiaries) fills in one line of the A3 form (one single form for the group)

Proposal Submission Forms	
			
Preparatory Action "MEDIA International" - 2010	A3

ESTIMATED BUDGET FORM (in EUR) 

Proposal Acronym 		

I herewith request to start the action before the agreement is signed. 	  	

Organisation role	No 	Short name 	Organisation
Country 	Personnel	Travel and subsistence ccostss	Equipment 	Consumables;	Others 	Indirect costs (overheads) 	Total eligible Costs	Requested EU Contribution	
Coordinator	1											
Co-beneficiary	2											
Co-beneficiary	3											
	4											
	5											
....	...											

												

												
NB: The Estimated Budget must only state eligible costs.
Organisation Role

•	The coordinator fills in the line "Coordinator"
•	Each co-beneficiary fills in one line "Co-beneficiary"

Organisation number 
The coordinator of a group is always number one. Please allocate numbers (from 2 to X) to the other members of the group.
Please don't forget to fill the template of the Explanatory Note to the Estimated Budget (see next page). 

Explanatory Note to the Estimated budget

Particular attention should be given to the financial part (Annex 3) of the Project Management Guidelines. Any costs presented in the budget which do not comply with the financial part of the Project Management Guidelines will be considered as ineligible and will not be taken into account when calculating the final support to be awarded.

All prices are given in Euro. Applicants from countries outside the Euro zone must use the conversion rates published in the Official Journal of the European Union, series C, on the date of publication of this call for proposals.

The budget for the action, attached to the application, must have revenue and expenditure in balance and show clearly the costs which are eligible for financing from the EU budget.

The allocated amount may not exceed the amount requested.

Applicants are strongly advised to re-check all automatic calculations.

The applicant must indicate the sources and amounts of any other funding received or applied for in the same financial year for the same action.

The grant may not have the purpose or effect of producing a profit for the beneficiary. Profit is defined as a surplus of receipts over costs. The amount of the grant will be reduced by the amount of any surplus.

Subsidised projects may not benefit from any other EU funding for the same activity.

Part A: Eligible costs
1.	Personnel Costs	n° of persons	n° of days	average price /day	Total (€)	
1.1	Management positions	 	 	 	 	
1.1.1	Specify title (1 row per job title)	 	 	 	 	
1.1.2	(add rows if necessary)	 	 	 	 	
1.2	Team members	 	 	 	 	
1.2.1	Specify title (1 row per job title)	 	 	 	 	
1.2.2	(add rows if necessary)	 	 	 	 	
 	 	 	 	 	 	
Total Heading 1 – Personnel Costs (max 25% total budget)	 	
 	
2.	Travel and subsistence costs	n° of persons	destination and n° of trips  or n° of days	average price/trip or day	Total (€)	
2.1	Travel and subsistence for contractor team	 	 	 	 	
2.1.1	Travels	 	 	 	 	
2.1.2	Subsistence	 	 	 	 	
 	 	 	 	 	 	
2.2	Travel and subsistence for participants, trainers…	 	 	 	 	
2.2.1	Travels	 	 	 	 	
2.2.2	Subsistence	 	 	 	 	
Total Heading 2 – Travel and subsistence Costs 	 	
3.	Equipement	 	n° of days or unit 	average price/day or unit	Total (€)	
2.3.1	Specify (1 row per equipement)	 	 	 	 	
2.3.2	(add rows if necessary)	 	 	 	 	
Total Heading 3 – Equipement 	 	
 	 	 	 	 	 	
4.	Consumables	 	n° of days or unit 	average price/day or unit	Total (€)	
2.3.1	Specify (1 row per consumables)	 	 	 	 	
2.3.2	(add rows if necessary)	 	 	 	 	
Total Heading 4 – Consumables 	 	
 	
5.	Other costs	n° of persons (when relevant only)	n° of days or units	average price/day or unit	Total (€)	
5.1	Promotion and dissemination of results	 	 	 	 	
5.1.1	Advertising	 	 	 	 	
5.1.2	Web pages	 	 	 	 	
5.1.3	Other	 	 	 	 	
5.2	Rental of conference rooms	 	 	 	 	
5.3	Didactic material	 	 	 	 	
5.4	Distance learning tools	 	 	 	 	
5.5	Subcontracting costs	 	 	 	 	
5.5.1	Trainer fees	 	 	 	 	
5.5.2	Translation	 	 	 	 	
5.5.3	Interpretation	 	 	 	 	
5.5.4	Print costs	 	 	 	 	
5.5.5	External accounting services	 	 	 	 	
5.5.6	Other	 	 	 	 	
5.6	Others (must be specified)	 	 	 	 	
 	 	 	 	 	 	
Total Heading 5 – Other Costs	 	
 	
OVERHEADS	 	 	 	 	
Max. 7% of Total of Headings 1+2+3+4+5	 	 	 	0	
 	
TOTAL BUDGET OF THE ACTION (1+2+3+4+5+overheads)	0	
Eligible Costs Categories
1. Personnel costs
The cost of staff assigned to the action comprise actual salaries plus social security charges and other statutory costs included in the remuneration, provided these staff are remunerated in accordance with the normal practices and provided these are regarded as acceptable by the Commission. 

The costs of the administrative support to carry out the project are normally included as part of the overheads and not in personnel costs. The only exception to this is for co-ordination costs that can only be charged by the co-ordinating partner.

The three elements that must be used to calculate the total personnel costs that can be charged to the project are:

•	working time to be charged must be recorded in time sheets throughout the duration of the project. The person in charge of the work/project manager designated by the beneficiary should certify the records at least once a month. Even though the costs for permanent staff cannot be charged to the project for the additional cost case, their working time must be recorded. The whole working time must be recorded, not just the time devoted to the project;
•	remuneration costs charged should be taken from the payroll account and should be the total gross remuneration plus the employer’s portion of social charges (e.g. holiday pay, pension contributions, health insurance and social security payments);
•	remuneration costs can be calculated individually for each staff member or as an average by category of staff (the method should however fairly represent actual labour costs).
Productive time is the total number of hours worked, excluding holidays, personal time, sick leave, or other allowances. In order to obtain an hourly rate, the salary costs must be divided by the productive time. Total productive hours can be obtained either on the basis of actual hours recorded in time sheets or on the basis of standard hours. In the latter they should represent the total workable hours based on the contract of employment less a provision for non-chargeable time such as holiday and sick leave (these must correspond to the actual situation of the beneficiary). Where productive hours are calculated based on standard hours, working time charged to the project should exclude overtime. On average, the Commission considers a figure of about 210 days or 1680 hours per full-time employee per year to be reasonable.
2. Travel and subsistence costs
Travel and subsistence allowances for staff and external experts taking part in the action, as long as their participation is necessary to carry out the action provided that they are in line with the beneficiary’s usual practices on travel costs or do not exceed the scales approved annually by the Commission. 
3. Equipment
Durable equipment charged to the agreement must be specifically required for the project, have an expected life equal to or greater than the duration of the work under the agreement and must be capitalised in the books of the beneficiary according to the national accounting rules. Depreciation can be calculated on equipment which has been purchased after the start date of the agreement.
Durable equipment costs are charged to the project by means of depreciation calculations and percentage of the use of the equipment for the project. 
4. Consumables and supplies
Costs of consumables and supplies, provided that they are identifiable and assigned to the action.
Consumables shall relate to the purchase, fabrication, repair or use of any materials, goods or equipment and software which:

•	do not have a life expectancy greater than the duration of the work under the contract; 
•	are not placed in the inventory of durable equipment of the beneficiary; 
•	are not treated as capital expenditure in accordance with the accounting conventions and policies of the beneficiary. 
This category of costs covers access rights or licences for software but does NOT include office supplies, mailing, utilities, etc. which are covered in the overheads category. No direct charge shall be made for consumables where it is the usual practice of the contractor to include these costs in actual overheads.
5. Other direct costs
Other specific direct costs than those in the categories set out above. These include, in particular, costs arising directly from requirements imposed by the agreement (dissemination of information, specific evaluation of the action, audits, translations, reproduction, etc.), including the costs of any financial services (especially the cost of financial guarantees and financial transfer costs). Such costs may also include specific costs incurred by the co-ordinator for fulfilling his responsibilities as the body responsible for the overall management of the action and the co-ordination of the beneficiaries. In addition, they may also include such items as costs related to organisation of seminars, workshops, conferences, including rental of meeting rooms, production of brochures and other dissemination material etc. They may also include the cost of subcontractors. This cost should be reasonable and reflect the normal price of the market. Subcontracts are to be awarded to the tender offering best value for money, i.e. the one offering the best price-quality ratio, in compliance with the principles of transparency and equal treatment for potential beneficiaries, care being taken to avoid any conflict of interests.
6. Overheads
A flat rate overhead of 7% of the total eligible direct costs can be charged to the project. 
Non-allowable costs
The following costs are not allowed:
•	return on capital;
•	debt and debt service charges;
•	provisions for losses or potential future liabilities;
•	interest owed;
•	doubtful debts;
•	exchange losses;
•	VAT, unless the beneficiary can show that he/she is unable to recover it according to the applicable national legislation;
•	costs declared by a beneficiary and covered by another action or work programme receiving a EU grant;
•	excessive or reckless expenditure;
•	any costs related to the preparation of the proposal for the projects.

Part B: Financing plan
SOURCES OF INCOME	TOTAL INCOME FORECAST	%	
	In Euro	 	
Own Investment:	 	 	
 	 	 	
Revenue from the action: (please detail number and unit price)	 	 	
* Participation fees	 	 	
* Sales of publications	 	 	
Contributions from private sources:                                     
(please name partner)	 	 	
(add rows if necessary)	 	 	
Contributions from public funds other than the EU:
(please name partner) 	 	 	
 (add rows if necessary)	 	 	
Contributions from Commission sources other than MEDIA Programme: (please specify)	 	 	
 (add rows if necessary)	 	 	
Total 	 		
Contribution from the MEDIA Programme	 		
TOTAL INCOME OF THE ACTION(¹)	 	100%	
(¹) This Total should be exactly the same as the Total budget for the action.		

	

To be completed and signed by the coordinator	

Proposal Submission Forms	

Preparatory Action "MEDIA International" - 2010	A4
	
Proposal Number 		Proposal Acronym 		
	
As coordinator (on behalf of all co-beneficiaries) I take note of the following statement

'All personal data (such as names, addresses, CVs, etc.) will be processed in accordance with Regulation (EC) No. 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal L 8, 12.01.2001). Such data will be processed solely in connection with the assessment of the proposal by the Commission department responsible for the Preparatory Action MEDIA International. On request, partners may obtain access to their personal data and correct or complete them. Any questions relating to the processing of these data can be addressed to the following contact person: INFSO-DATA-PROTECTION-COORDINATOR@ec.europa.eu by indicating the reference of the call. Partners may lodge a complaint against the processing of their personal data with the European Data Protection Supervisor at any time.'

Name of the Authorised Legal Representative:
Function:
Date:
Stamp of organisation:

Signature of the Authorised Legal Representative:

 	

PART B: Administrative forms (B1, B2, B3, B4) 

Each member of the group (coordinator and co-beneficiaries) fills in and signs one B1 form 
(One form per member)	

Proposal Submission Forms	

Preparatory Action "MEDIA International" - 2010	B1	

Declaration of honour with respect to the Exclusion Criteria

I undersigned as an authorised legal representative of the organisation indicated below certify/declare on my honour that  the organisation I am representing is not in any of the situations described in the Article 93(1), 94 and 96 of the Financial Regulation of the European Commission.

To be signed by the authorised legal representative of the organisation,

Name:
Function:
Legal name of the organisation:
Place:
Date:

The coordinator fills in the B2 form	

Proposal Submission Forms	
			
Preparatory Action "MEDIA International" - 2010	B2	
Information concerning the applicant's financial capacity	

Tick only the relevant box for the applicant organisation: 

	If the applicant is a commercial company: therefore the applicant has enclosed its complete annual accounts for the last 2 years. 
	If the applicant is a non-profit organization: therefore the applicant has enclosed its complete annual accounts for the last 2 years.
	If the applicant is a public law body: it requests to be exempted from the verification of its financial capacity.

FINANCIAL INFORMATION	Currency:	…	
To be filled by commercial companies and non-profit organizations			
	2009**	2008	2007	
Profit or loss financial year after tax / Bénéfice ou perte après impôts	 	 	 	
Depreciations / Amortissements	 	 	 	
Dividends / Dividendes	 	 	 	
Equity / Fonds propres+réserves	 	 	 	
Total balance sheet / Total du bilan	 	 	 	
Currents assets / Actif circulant	 	 	 	
Liabilities / Dettes à court terme	 	 	 	
Total costs from the P&L account / Charges globales du CR	 	 	 	

** If you don't have the figures for 2009, please provide the figures for 2008 & 2007	

ANNEX A: SUPPORTING DOCUMENTS TO BE ANNEXED TO THIS FORM 
- For commercial companies: Complete and certified annual accounts (balance sheet, profit and loss account and the annexes) for the 2 most recent years available 
- For non profit companies:  Complete and certified annual accounts (balance sheet, profit and loss account and the annexes) for the 2 most recent years available

To be completed and signed by co-ordinator and each co-beneficiary 
(one form per member) B3

Proposal Submission Forms	

Preparatory Action "MEDIA International" - 2010	B3	
Administrative Information on the coordinator and the co-beneficiary(ies)	

LEGAL ENTITIES FORM

Each member of the group must complete and sign the adequate Legal Entity form according to its legal status (private or public), to be found at: http://ec.europa.eu/comm/budget/execution/legal_entities_fr.htm. 

The applicant must check that all the data included in this form are coherent with the official documents sent.

ANNEX B: SUPPORTING DOCUMENTS TO BE ANNEXED TO THIS FORM 

For each member of the group, please provide the following documents:

- Copy of the legal registration document or other proof of legal status (Statutes, articles of incorporation/association), translated in English or French if the original document is in a non-European language.

- Proofs establishing that the person named as legal representative is the statutory legal representative of the applicant organisation. Where a different person is mentioned in the application to be authorised to sign any agreement, a letter or proxy (signed by the Statutory Legal Representative.

- If applicable, the VAT registration document should be provided.

To be completed and signed by co-ordinator	

Proposal Submission Forms	

Preparatory Action "MEDIA International" - 2010	B4	
Financial Identification of the coordinator	

Please use the form corresponding to the financial identification of the applicant according to the country where the organisation is established. The correct forms must be downloaded on the website http://ec.europa.eu/budget/execution/ftiers_en.htm. The applicant must check that all the data included in this form are coherent with the official documents sent

NAME (1) 

ADDRESS
CITY 
COUNTRY	ACCOUNT NAME	

			

			

			

			

		POST CODE	

		

			
CONTACT			
					
TELEPHONE		FAX			
					
E - MAIL			

	BANK		
BANK NAME			
			
ADDRESS			
			
(BRANCH)			
					
TOWN/CITY		POSTCODE			
					
COUNTRY			
				
NUMBER COMPTE			
			
IBAN(2)			

 DATE + SIGNATURE ACCOUNT HOLDER:	
 (Mandatory)

	
DATE _________________	

BANK STAMP + SIGNATURE OF BANK REPRESENTATIVE
(both mandatory) (3)

  (1)	The name or title under which the account has been opened and not the name of the authorized agent
 (2)	If the IBAN Code (International Bank account number) is applied in the country where your bank is situated
 (3)	It is preferable to attach a copy of recent bank statement, in which event the stamp of the bank and the signature of the bank's representative are not required. The signature of the account-holder is obligatory in all cases.

PART C: 
Description of the proposal and list of deliverables

PROPOSAL PART C

Lot 1. Training

A: Title page

A separate page with the following information:

Preparatory Action MEDIA International 2010

Proposal acronym:				

Proposal full title: 										

Lot 1. Training

B: Project profile
(Short, precise, verifiable) – maximum 7 pages

Content of the activity	
Please briefly describe the objectives of your project and the manner in which these objectives are implemented.
	
1. What are the qualification level and professionalism of the members of the group?  	
a.	Please describe the potential and the expertise of the members of the group, regarding content and regional focus of the project. 
•	Please attach the responsible person(s) curriculum vitae. (Annex C of your proposal)
	
b.	Please describe the Management approach: the project’s organisational structure, the members' role in the decision-making mechanisms
•	Please describe complementarities between the members
	
c.	Please describe the links and the partnership of the project with the audiovisual industry. Does the group have a wide international contact network with the audiovisual industry? Involvement of the industry can be demonstrated in particular through: 
o	Evidence of a financial partnership. Co-financings from the audiovisual sector (whether from public funds or private companies) are indeed considered as proof that the training project is regarded as relevant by the industry;
o	Evidence of a pedagogical partnership;
o	An invitation to a festival or a co-production market (sponsoring of a stand or a specific event, etc.);
o	The participation of decision-makers at pitching sessions, organised at the end of a training activity; 
o	The co-financing and broadcasting/screening of short films/pilots produced during a training activity. 
	
2.	Quality and efficiency of the project	
Please describe format and methodology (clearly explain how the proposed training will be delivered): (Long-term or short-term training, type and number of modules, Workshops (residential or not), consulting sessions and/or internships, on-line sessions and/or on-line consulting; lectures, case studies, role plays, group sessions, one-to-one meetings, screenings etc.)  Is the training targeted at teams of professionals or at individuals? 	
a.	Please describe the pedagogical approach.
	
b.	What is the pertinence of the competences?
	
c.	Please describe the target group and why this specific target group was chosen (the level of skills and track record of participants must be described);
•	The professional benefits the target group will gain from the training project proposed;
•	The long or short term effects of the training on the professional work of the participants.
•	How are you going to select the participants?	
d.	Please describe the role of the trainers/tutors (how are the trainers/tutors involved in the project?) Please provide explanations on the recruitment of trainers and tutors.What is the number/qualification of trainers and tutors from Europe and from third counties? Please attach the responsible person(s) curriculum vitae.
	
e.	Why are the geographical zones covered by the project interesting? What is the economic potential of the non European audiovisual markets?
	
f.	What are the objectives of the training? Why are they pertinent? 
	
g.	Please describe the networking effect(s) of the planned project. 
	
3.	Implementation of reciprocity	
a.	How does the project take European diversity into account?	
b.	Is the balance between participants/trainers and tutors from Europe and from third countries ensured?	
c.	What are the opportunities for European and non-European professionals?	

Lot 1. Training

C Result visibility and dissemination

The results of the project are called ‘deliverables’. These may be physical (workshops; reports, etc.); operational (attainment of a deadline, etc.); or other (publication of a web site, a group decision, etc.).

List of Deliverables 

Del. No. 	Deliverable title	Lead beneficiary	Estimated indicative cost	
Nature	Dissemi-nation 
level
	Delivery date

							

Deliverables list: Tabular listing of deliverables indicating deliverable number, deliverable title, participant leading production of deliverable, estimated effort attributed to the production of the deliverable, nature of deliverable, date to be delivered to Commission.

PROPOSAL PART C

Lot 2. Access to markets

A: Title page

A separate page with the following information:

PROPOSAL PART C

Preparatory Action MEDIA International 2010

Proposal acronym:				

Proposal full title: 										

Lot 2. Access to markets

B: Project profile
(Short, precise, verifiable) – maximum 7 pages

Content of the activity	
Please briefly describe the objectives of your project and the manner in which these objectives are implemented.
	
1.	 What are the qualification level and professionalism of the members of the group?  	
a.	Please describe the potential and the expertise of the members of the group, regarding content and regional focus of the project. 
•	Please attach the responsible person(s) curriculum vitae. (Annex C of your proposal)
•	Does the coordinator have a solid experience in the organisation of similar events? 
•	Management approach: project’s organisational structure, partner roles the decision-making mechanisms
	
2.	Quality and efficiency of the project	
a.	Please describe format and methodology 
b.	What is the (international) pertinence of the targeted markets? What is the economic potential of the non EU audiovisual markets?
c.	Who is the target group? 
d.	Please describe the methodology and guidelines applied for the selection of participants/projects/audiovisual works.
e.	Please give a detailed list of event(s) linked to your project and justify the choice retained: nature, place and duration of event(s), nationality and activities of participants involved (number and title of films produced or distributed in 2007/2008, description of the catalogue…).
f.	Please briefly describe the objectives of your project and the manner in which these objectives are implemented. In which way your project could help cinematographic/audiovisual works access the international market. What is the added value of your project?
g.	Please explain how your project could encourage the creation and the consolidation of artistic and financial networks between European and non European professionals. 
h.	Please describe precisely the strategy developed by the coordinator for the monitoring of the project. Please describe, where applicable, the results achieved after previous editions of the project (international co-production, foreign (pre-)sales, distribution agreements …).
	
3.	Implementation of reciprocity	
a.	How does the project take European diversity into account?	
b.	Is the balance between participants from Europe and from third countries ensured?	
c.	What are the opportunities for European and none-European professionals?	

Lot 2. Access to markets

C: Result visibility and dissemination

The results of the project are called ‘deliverables’. These may be physical (workshops; reports, etc.); operational (attainment of a deadline, etc.); or other (publication of a web site, a group decision, etc.). 

List of Deliverables 

Del. No. 	Deliverable title	Lead beneficiary	Estimated indicative cost	
Nature	Dissemi-nation 
level
	Delivery date

							

Tabular listing of deliverables indicating deliverable number, deliverable title, participant leading production of deliverable, estimated effort attributed to the production of the deliverable, nature of deliverable, date to be delivered to Commission.

ANNEXES

ANNEX A: SUPPORTING DOCUMENTS TO BE ANNEXED TO THIS FORM (only for the coordinator)

o	For commercial companies: Complete and certified annual accounts (balance sheet, profit and loss account and the annexes) for the 2 most recent years available 
o	For non profit companies: Complete and certified annual accounts (balance sheet, profit and loss account and the annexes) for the 2 most recent years available

ANNEX B: SUPPORTING DOCUMENTS TO BE ANNEXED TO THIS FORM 

For each member of the group, please provide the following documents:
o	Copy of the legal registration document or other proof of legal status (Statutes, articles of incorporation/association), translated in English or French if the original document is in a non-European language
o	Proofs establishing that the person named as legal representative is the statutory legal representative of the applicant organisation. Where a different person is mentioned in the application to be authorised to sign any agreement, a letter or proxy (signed by the Statutory Legal Representative.
o	-If applicable, the VAT registration document should be provided.

ANNEX C 

CVs of group members, trainers and tutors